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President
 Have
an agenda (with time frames) ready before each meeting. You are like a teacher preparing for a classroom of students. You are expected to lead and be organized.
Design
an agenda form that can be used for each meeting, letting you prepare ahead by
date as information and tips etc. are gathered in readiness for upcoming
meetings. Keep members informed about Area and District events.
Check
for agenda changes prior to the start of each meeting.
Get
the names of each guest before the meeting.
Ask
for a budget to be drawn up for the year, with the aid of the executive
and treasurer.
Get the budget approved at the first
meeting. This will eliminate any need for further approval of any expenditures that are
ALREADY INCLUDED
in the budget.
Any
new suggestions for expenditures that are not in the budget MUST be voted on by
the club body.
Make your meeting more interesting by
using Quotes, having a Toastmaster 'Tip of the Week', referring to
Toastmaster Magazine Articles, or providing bits of Toastmaster History,
the occasional joke (unless you have a humorist) and ' Wise Words of
Wisdom' that my apply to our daily lives.
Perhaps
have an ' all speeches' meeting following a meeting that was used as a training session.
Ask
others to explain how toastmasters has benefited them, when you have
guests.
Be
prepared to give a more detailed explanation of the functions of
Toastmasters and the roles of members in the meeting when you have a
guest.
Keep
reminding members of upcoming contests, conferences etc.
Keep
notes on your fellow officers/members to have info for presentations,
awards, introductions etc.
Be
excited, enthusiastic, business like and gracious.
Keep
any themes either holiday specific or something business like.
At
the end of each meeting, ask if there are any schedule changes for the following
week.
Remember,
to some, Toastmasters is a 'way of life club', to others it's just a vehicle to
skills needed for business advancement. Toastmasters is different things
to different people, respect that.
Offer
advice, encouragement and assistance to new members.
Chair
executive meetings.
Thank others for their hard work and contibutions to the club and meetings.
When
you are the Club President
Past
President
Assist
the incoming President.
Assist
and promote the Distinguished Club Program
Be
in charge of the nominating committee at election time.
VP
of Education
Secretary
Treasurer
VP Public
Relations
Why say it again when someone already has ;-)
Membership
Chairman
Tips to increase your membership
Sgt. At
Arms
Sets up equipment and accessories at meetings.
Is the authoritarian figure during contests.
Plans meals and arranges venus for special occasions.
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