Upsilon Omega Chapter
Omega Psi Phi Fraternity, Inc.

Upsilon Omega Housing Management Policy Committee

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Purpose

The Upsilon Omega Housing Management Policy Committee is responsible for setting policies for the acquisition, operation, maintenance and upkeep of Chapter housing facilities. Housing for the Chapter is owned and managed by the Upsilon Omega Foundation. The housing committee reports to the Upsilon Omega Foundation's Board of Directors. The officers of the Upsilon Omega Foundation constitute the board of directors of the Foundation. The President of the Upsilon Omega Foundation serves as Chairman of the Board and of the General Assembly of members during membership meetings. The Omega Center Manager is responsible for the actual operation, maintenance and upkeep of the Center. The Omega Center provides meeting facilities for the Chapter and its affiliated organizations as well as for members of the Chapter and their invited guests. Anyone wishing to make use of the housing facilities must comply with the Rules & Regulations of the Foundation. Arrangements for reservation of the Center must be made through the Center Manager.

Meeting Notice

Foundation Meetings: First Friday Each Month at 7:00 p.m.

 

Rules and Regulations

Governing the Use of the Omega Center

Revised: 3/17/1999

The following revised rules and regulations have been established by the Upsilon Omega Foundation in order to govern the use of the Upsilon Omega Chapter Center.

1. Eligibility for Membership
1. Members of the Foundation must be financial members of the Upsilon Omega Chapter of the Omega Psi Phi Fraternity.
2. A member in good standing is defined as a brother who has paid all dues and assessments to the Upsilon Omega Chapter.
2. Responsibilities of Membership
1. All members must follow the rules and regulations regarding utilities and use of the Fraternity Center as stated in these regulations or as posted in the Center and adopted by the Board of Directors.
2. A member may not transfer his keys/cards to any un-financial brother.
3. Center Use Priorities
1. The Upsilon Omega Chapter will hold its monthly meetings every second Friday of the month. No other activities are to be scheduled on the second Friday.
2. The Foundation will meet every first Friday of the month. No other activities are to be scheduled for the first Friday in conflict with the Foundation meeting. Other meetings may be scheduled as directed by the Board of Directors.
3. Wednesday nights are set aside for brothers to gather and fraternize.
4. Use of Facilities.
1. Unreserved Use.
1. Each financial member of the Chapter/Foundation shall be given a key to the Omega Center; and, except as otherwise provided, may freely visit or use the Center on an unreserved and unrestricted basis, at any and all times. When the Center or a floor or space therein has been reserved for private use, the member shall continue to have free access to the Center, but shall not interfere with the private use of the Center.
2. In using or visiting the Center on an unreserved basis, a member may be accompanied by or receive one or more or even a group of guests; and may make social use of the Center with his guests or visitors during such unreserved use or visits. However, no unreserved social use of the Center by a member and his invited guests may be restrictive; i.e., the member may not exclude other members and their invited guests from joint unrestricted and unreserved social use of the premises during unreserved visits.
3. Guests may be brought to the Center only by fully financial members. Members who invite guests must be present to receive them when they arrive. Members are responsible for their guests and their actions. Refreshments. etc. are the responsibility of the member.
2. Reserved Use.
1. Fully financial members may secure the use of the Center on a once a year basis for the purpose of a private party without the payment of a rental fee. A refundable cleaning fee will be assessed to secure the date; payable to the Center Manager or his designee at the time the Center is reserved. The appropriate forms must be completed and returned two (2) weeks prior to the affair/event. The deposit will be refunded upon the Center being left clean to the satisfaction of the Center Manager or his designee.
2. Any additional requests for the use of the Center by a fully financial member must be made through the Housing Foundation by completing a rental agreement form, listing the type and purpose of the activity. FUNDRAISING ACTIVITIES OF ANY TYPE ARE CHARGED A RENTAL FEE. A rental fee is required to use the Center. A refundable cleaning fee will be assessed to secure the date; payable to the Center Manager or his designee at the time the Center is reserved. The appropriate forms must be completed and returned two (2) weeks prior to the affair/event. The deposit will be refunded upon the Center being left clean to the satisfaction of the Executive Director or his designee. The balance of the rental fee is to be paid one (1) week prior to the event. Members renting the Center must have the Center cleaned by 12:00 noon the following day.
3. Requests for the use of the Center for private meetings. (meetings limited to 2-3 hours in duration) will be assessed refundable fee. Securing the Center for a series of meetings can only occur from Sunday through Thursday. Use of the Center for meetings on Friday and Saturday must be on a month by month basis with the approval of the Center Manager.
4. The Quettes may request use of the Center through the Center Manager. At least one (1) graduate member should be present during the activity.
5. Undergraduate chapters may request use of the Center through the Center Manager following the same rules listed for the Quettes, however at least three (3) graduate members must be present during the activity.
6. A calendar will be kept at the Center noting the dates and times that members have reserved the Center. Only the Center Manager or his designee has the right to place names, etc. on the official calendar. Entries by other persons have no validity.
7. The Board of Directors reserves the right to waive the rental fee for approved community activities/events.
5. Disciplinary Actions.
1. Any brother who does not complete his financial obligations within two (2) months after the start of the fiscal year will lose all Center privileges and his key/security card until the fees are paid.
2. Any brother who fails to comply with the above rules and regulations will forfeit his once a year activity privilege and his key/security card.