Are you organized? Do you have time to handle all the paperwork
you receive from Toastmasters's International? Is there life while being
a District Officers?
Pat Gallager, DTM, will give useful and helpful hints on time management,
being organized and how to manager all that paperwork.
Saturday, 3:15 P.M.
Notes of
Pat Gallagher's "Life During Toastmasters"
reported by Kristi Rogers, Club One.
Do you find it hard to plan when you have many different things to do?
Do you do busy work because it makes you feel good? Are you an incoming
club or district officer?
These are questions that Pat answered in her educational session.
Key points from the session:
1) You have to have ONE Calendar. Keep all aspects of your life in
ONE location. If you schedule a task but donut open the calendar, it won’t
work. This includes Saturdays and Sundays. Make sure the calendar suits
you.
2) As an incoming district officer, schedule time for yourself.
3) Delegation is a growth process for all parties involved. When you
delegate, you are not "getting rid of it." You delegate, and then you let
them do it the way they want with your support and guidance.
4) When you take office, you will have a contest coming up. Start planning
for it.
5) You know you have to visit clubs. Set up a visiting club schedule.
Pat also discussed the "Quadrant of Deception" from Stephen Covey. This
model gives us labels for our tasks.
All tasks fall into one of the following categories.
I Urgent/Important (crises, pressing problems, deadline-driven projects,
meetings, preparation)
II Not Urgent/Important (preparation, prevention, values clarification,
planning, relationship building, true re-creation, empowerment)
III Urgent/Not-Important (Interruptions, some mail, some reports, some
meetings, some phone calls, pressing matters)
IV Not Urgent/Not-Important (trivia, busywork, junk mail, time wasters,
"escape" activities)
The majority of people spent most of their time in the urgent/important
and non-urgent/not important areas.
Getting organized is a habit.
Each week you have to set time, plan ahead, set goals for all aspects
of your life, and write them out on your calendar.
Pat Gallagher is candidate for International Director, Region
III and has been a Toastmaster since 1987. She has held all officer positions
and many district level offices including Area Governor, LG of Marketing
and District Governor. Her peers refer to her as the "Organization Lady."
According to Pat, it is possible to be a successful toastmaster leader
and have a personal life.
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