BY-LAWS
OF THE NORTH
CAROLINA PYGMY GOAT
CLUB
A
Non-Profit National
Pygmy Goat
Association
Affiliated Club
(Get
a printable copy
from the link at the
bottom of the page)
Article
I
Name
of the organization
Section
1
The name of
this organization
shall be the North
Carolina Pygmy Goat
Club, NCPGC,
hereafter referred
to as the Club.
Article
II
Purpose
Section
I
The purpose
of the Club shall be
the educational
promotion of the
Pygmy Goat to
include, but not
limited to, the
owning, rearing,
caring for, showing,
breeding, and loving
of the Pygmy Goat.
Article
III
Fiscal
Year
Section
I
The fiscal
year of this Club
shall be the
calendar year.
Article
IV
Officers
– Board of
Directors
Section
I
The officers
of this organization
shall be the elected
positions of
president, vice
president,
secretary,
treasurer, show
chairman, and three
members at large,
and will include the
past president.
This group
shall be known as
the Board of
Directors. New
officers may be
added or positions
deleted at any time
by majority vote of
the membership.
It is the
intention of the
club to have as many
families represented
as possible.
Officers must
be at least 18 year
old.
Section
II
Term of
office for all
officers shall be
one (1) calendar
year with the
exception of members
at large and past
president.
Members at
large will serve a
three (3) year term
with one member at
large being elected
each year.
Past
president shall
serve until the next
past president moves
in.
Any officer
or member at large
can be voted out by
a 2/3 majority vote
of the entire board
if the board feels
that person is not
acting in the best
interest of the club
or is inefficiently
discharging the
duties of his or her
office.
Section
III
This Board of
Directors shall
manage the business
and affairs of the
club.
All actions
taken by this board
require a 2/3
majority vote by
this board based on
the number in the
entire board.
Section
IV
Unexpired
terms of any of
these officers that
become vacant shall
be filled by
appointment with a
majority vote of the
board, except that
vice president would
replace a president
automatically.
Section
V
All officers
shall be nominated
at the November club
meeting.
Nominee must
be present or have
someone appointed by
him present at the
meeting and be a
member in good
standing to be
eligible for
nomination.
Voting will
be done after the
close of nominations
at this meeting by
secret ballot.
New officers
begin their duties
on January 1 of the
following year.
Article
V
Duties
of Officers
Section
I
All board
members are
considered the
Executive Board.
The board has
the final say (vote)
for the general
welfare and
management of the
club.
The duties
and positions on the
Board are as
follows, with duties
added as needed:
A.
President –
shall preside over
and conduct all
meetings of the club
and shall insure the
accomplishment of
the purpose of the
club.
Acts as a
representative of
the organization to
outside persons and
other organizations
and is advisor to
all committees.
B.
Vice
President – shall
perform the duties
of president in his
absences or in case
he is no longer able
to perform his
duties.
Is a member
of all committees.
C.
Secretary –
shall be the
corresponding and
recording officer of
the organization.
Shall supply
the minutes of all
meetings to the
newsletter editor by
the first of each
month after the
meeting for
publication in the
next newsletter.
Shall supply
a copy of these
minutes to all board
members before the
next meeting.
Shall receive
all membership
applications and
renewals and the
dues and forward the
dues to the
treasurer for
deposit.
Shall keep an
up-to-date
membership list and
will forward a copy
of this list to the
newsletter editor to
be included in the
newsletter
quarterly.
D.
Treasurer –
shall take charge of
and be responsible
for all funds of the
club.
Shall be
responsible to
provide a financial
report at every
meeting of the
organization as well
as the latest bank
statement.
A financial
report shall be
mailed to the
newsletter editor
monthly for
inclusion in the
next published
newsletter.
Shall pay all
bills of the club
not to exceed
$1000.00 and not
more than available
in the treasury,
without consent of
the President. If
any expenditure
exceeds $1000.00,
the Board will be
notified of the
expenditure within
one week.
E.
Show
Chairman –
Coordinates club
efforts to ensure
success of shows.
Works with
each individual show
secretary to insure
everything is
covered in their
show planning to
include sanction,
choice of judges
follows the club
requirements,
expenditures are in
line with normal
fees, facilities are
arranged, and
everything else
required for each
show.
F.
Past
President and
Members at large –
will have a vote on
all issues affecting
the club at all
functions where they
are present.
Members at
large may not hold
any other office but
may serve as chair
or member of any
committee for the
club.
Section
II
After each
term of office all
outgoing officers
will turn over any
records that are
club related to the
appropriate incoming
officer.
Article
VI
Meetings
Section
I
There shall
be a minimum of four
(4) meetings per
year for all
members, to coincide
with shows when
possible. Other
meetings may be held
as needs dictate.
All meetings will be
announced beforehand
in the newsletter or
via e-mail or postal
mail.
Board
meetings may be
called as needed by
the president or by
three (3) members of
the board.
Section
II
The annual
meeting shall be the
November meeting in
which nominations
and elections are
held.
Article
VII
Amendments,
adoptions, and
repeals
Section
I
Amendments,
adoptions, or
repeals to these
By-laws require that
they be announced in
the newsletter, and
then voted upon. A
voting slip will be
provided in that
newsletter to be
returned within 30
days. The President
will read these
By-laws at the first
meeting of the year
every other year.
Article
VIII
Membership
Section
I
Any
individual,
household, firm or
organization
interested in any
aspect of the pygmy
goat is eligible for
membership in the
club.
Section
II
Membership
dues are annual and
due in January for
existing members.
Each membership
shall represent an
individual person,
single household,
single firm or
single organization.
A household
is defined as those
persons living
together under one
roof as a family.
A firm is
defined as a for
profit business.
An
organization is
defined as a named
group of like minded
individuals.
All adults
over the age of 18
represented by an
individual or
household membership
are allowed one vote
each.
A membership
that represents a
firm or business has
one vote.
No one person
shall have more than
one vote. The amount
of dues for existing
and new members
shall be set by and
can be changed by a
majority vote of the
Board. A poll of all
members is suggested
to change the dues
amount when
possible.
Section
III
Anyone
wishing to serve on
the board, as a
committee chair or
member, or in any
other appointed or
elected position
must be a current
member in good
standing.
Members of the
board, committee
chairs and committee
members, and all
other members
serving in appointed
or elected positions
must maintain their
membership in good
standing and pay
their dues no later
than January 31 of
the year they are
due. If
membership should
lapse the position
shall be considered
vacated.
Section
IV
Any member
may be reprimanded
for any action that
is deemed unethical
or detrimental to
the proper function
and purpose of the
club by a 2/3
majority vote of the
Board, which may
include removal from
the club.
Any reprimand
or removal would
require diligent
investigation by the
board and would
insure the
individual being
investigated would
have an opportunity
to respond to all
allegations brought
against him.
Article
IX
Committees
Section
I
Committees
will consist of a
minimum of two (2)
members, a Committee
Chair and the vice
president.
Section
II
Committees
will be volunteer
positions appointed
by the president as
necessary to insure
normal operation of
the club and to
allow time for
research on a given
topic.
Committees
may be appointed for
the term of the
president or for the
time needed to do
the assigned task.
Section
III
Examples of
committees that may
be needed, but not
limited to are:
Membership
Committee
Fund Raising
Committee
Archives
Committee
Education
Committee
Charter and
By-laws Committee
Individual
Show Committee
Section
IV
All committee
chairs will be
responsible for a
report of activities
and expenses at each
club meeting.
If a
committee chair is
unable to attend a
meeting the report
should be forwarded
to the vice
president for
presentation at the
meeting.
Article
X
Newsletter
Editor
Section
I
The
newsletter editor
shall be an
appointed position,
appointed by the
board.
Section
II
The editor
shall be responsible
for getting articles
and interview from
members or other
avenues and
publishing the
newsletter.
The editor
has the right to
edit any
questionable or
controversial
articles that are
not for the good of
the club.
Section
III
An expense
equal to the total
dues of the members
will be used to
print and distribute
all newsletters for
that year.
Any expenses
above this amount
will require prior
approval of the
board.
Article
XI
Dissolution
Section
I
Should the
club ever dissolve,
the funds and all
property will be
turned over to the
Southern Pygmy Goat
Club if they are
still in existence.
If they are
not then all
property and funds
will be turned over
to the NPGA.
Article
XII
Parliamentary
Authority
Section
I
The rules
contained in the
latest edition of
“Robert’s Rules
of Order” shall
govern this club in
all instances when
they are applicable
and not inconsistent
with these By-laws
and any other
special rules the
club has in effect.
Revised
11/2010
| 
