BOARD MEETING MINUTES 

July 16, 2002

Meeting was called to order at 6:30pm by Jerry Bridges, President. Members in attendance were Jerry Bridges, Vicki Watson, Dee Sanders, Tracy Watkins, Cathy Sanders, Susan Decker, Cyndi Ward, Ted Connor, Dana Bush, John Williams and Robin Ball. Coaches in attendance were Gene Mercer, Jim Drake, and Bill Ward.  The minutes were approved.   The treasury report was waived because the treasurer was not present..

COMMITTEE REPORTS:

• Sponsors: 
  • No report
• Schedules: 
  • No report
• Fundraising:
  • No report
• Equipment: 
  • No report
• Player Agent:
  • No report
• Uniforms: 
  • No report
• Concessions: 
  • No report
• Public Relations:
  • No report
• Managers: 
  • No report.
• Grounds: 
  • No report
• Umpires: 
  • No report
• Disciplinary: 
  • No report.

OLD BUSINESS

• None

NEW BUSINESS:

• The season went well and  thanks was given to Jerry for being at each game and through the tournament.
• Our 16U team will be in Wilson on the 20th for opening ceremonies for the Regional Tournament. Several of the girls were present to formally request funds from the league.  They have raised about $1200 in the last couple of weeks (very impressive) and would like the league to match their efforts.  They are asking for this money for food.  D&D Sales is giving an additional $400 for the team.  Gene Mercer will give the money raised to Danelle and she will write him a check for $2400.  Any funds left after the tournament will be returned to Danelle.  There was much discussion and a motion was made to give the girls the money.  It was seconded and voted on.  The motion passed with one opposing vote.
• We discussed the tournament for next year.  The District committee sets the dates but with the boys having their tournament in New Bern, we need to get dates as soon as possible.  There is a little confusion at the District level because there will be a new District Commissioner and Secretary.  We voted to request the two weekends before the 4th of July as our proposed dates.  Jerry will talk to the Craven County Rec about reserving those dates.
• We need to get New Bern represented at the District level.  We have been out of the mainstream for too long.
• A motion was made, seconded and passed to move the elections of Officers and Board Members to the 2nd Tuesday in September.  We need to nail down the details of an ad that needs to be placed for this meeting.
• The Board feels that we our committees are lacking emphasis. We need to have the Committee Chair draft help from parents in the league or each other.  Too many of the committees are handled by one person.
• We are to think about changing the number of members of the Board.  We will address this at the next meeting.  Robin is to have a list of the Board Members and when their terms expire as well as committee standings.
• Anna Mae will not be our Player Agent next year.  We need to think of this job as a Committee and not a single persons job.
• The owner of New Bern Sporting Goods said we could drop some of our registration forms off will him and he will collect the forms and money if we wish.
• The shorts from All-Stars need to be returned.  Eddie will try to get his teams but we need all of the others.
• August 10th will be our end of year cookout and the kick off of the Fall League.  It will be advertised as a Family Fun Day with all of the Summer League teams bringing food and families.  Cyndi Ward is coordinating the event.  She asked Gene to get some of his girls together for a Home Run Derby.  We will have a Parents Vs. Daughters with a 12U team and a Daddies/Daughters game.  Each game will be two innings and the Daddies will need to bat wrong handed.  Cyndi will run an ad with Channel 10 and Robin will contact Randy Johnson with the Sun Journal.  We are going to sell T-shirts to help finance the league.  Cathy Sanders will help with that.  The ads in the Sun Journal for the Fall League will run about $800 a week for three weeks.  Cyndi said she would pay for it if necessary, but a motion was made to pay for the ads.  It was seconded and voted on.  It passed with two opposing votes.  The league will be for fun and instruction only.  There will be no standings and the parents will umpire.  New registered girls will pay $10 for insurance and the any one registered in the Summer will not need to pay.  Cyndi will work on the details of the structure of the league.  She suggested that we play pick up games and some discussion ensued about how many girls would show not knowing who they would play with.  Also, there will be a book that shows who is registered.  There will be more details at the August 10th Family Fun Day.  The games will be on Saturdays and start September 7th with the following schedule:

  • 10:00am 8U Coach Pitched and 10U
  • 12:00pm 12U
  • 2:00pm 14U
  • 4:00pm 16U

• We are to think about an Amendment to our rules that allows the profit from the concession stand to be set aside for the teams going to post season play.  Also that any money raised by a post season team can only be used by that team.
• The next meeting was scheduled for Tuesday, August 13th  at 6:30pm in the Trent Woods Town Hall.
• There being no further business, the meeting was adjourned at 8:00pm.

                                                                                                                                                                    Respectfully submitted,

                   Robin Ball, League Secretary