BOARD MEETING MINUTES 

April 9, 2002

Meeting was called to order at 6:38m by Jerry Bridges, President. Members in attendance were Jerry Bridges, Vicki Watson, Dana Bush, Dee Sanders, Danelle Koonce, John Williams, Tracy Watkins, Ted Connor, Todd Schroeder, Cathy Sanders, Susan Decker, Anna Mae Zchoche, Robin Ball and Cyndi Ward. Coaches in attendance we Kevin Samz, Gene Mercer, John Norris, Jeremiah Winn, Jim Drake, and Teresa Warren.  Minutes from the March 2002 meeting were approved. The treasury report was handed out and submitted.

COMMITTEE REPORTS:

• Sponsors: 
  • No report
• Schedules: 
  • Tracy handed out the schedules to the managers and told them that it was the set schedule for the season and any changes had to go through Jerry and her.
• Fundraising: 
  • Ticket money rolled in tonight. All coaches were told that the money for the tickets had to be at the concession stand on Saturday by 8:30.  They were to have three baggies.  One with purple tickets, on with gold tickets and one with money.
• Equipment: 
  • If anyone needs equipment please see Ted.
• Player Agent:
  • Anna Mae handed out cards with the outstanding issues.  The health cards have to be in by opening day or the girl can not play.
• Uniforms: 
  • We are short about 50 patches and Robin will order them.
• Concessions: 
  • The stand is fully stocked and ready to go.
• Public Relations:
  • We have invited several people to attend.  If anyone shows we will allow them to speak.
• Managers: 
  • No report.
• Grounds: 
  • No report
• Umpires: 
  • All of our umpires are certified.
• Disciplinary: 
  • No report.

OLD BUSINESS

• None

NEW BUSINESS:

• Opening day players should be at the field no later than 8:30 and line up at 9:00 sharp.  We announced the order of the ceremony.
• The public address system is arranged.
• The coaches will be given bathroom keys on opening day.
• The lightening detector is in place and operational.
• Jerry let us know that we had to rent the concession stand from the County for $200 per year and that next year the County is assessing us $3.00 per child in the league.  We mad a motion that we raise the fee to $35.00 next year.  It was seconded and passed11 to 1.
• We had a lot of discussions about selling the trailer.  We decided that it would be better to keep it and use it as advertising at events.
• Jerry and his kids will be at Wal-Mart selling tickets from 3:30 to 6:30.   We are welcome and encouraged to come out and help.
• We need fund raising ideas at the next meeting.  We to raise money for the tournament that is held here next year.
• We had some discussion about whether or not the coaches should be certified.  We will discuss this later.
• Todd looked at a pitching machine.  The cost is about $1200.  We tabled the purchase for now.
• The umpires will pick up game balls from the concession stand and return them and sign the book to get paid.
• The Sliders are hosting a tournament on April 27th and 28th. Vicky will be filling the cooler with drinks, moving the extra stuff to the storage room.  She will inventory the drinks and replace what they use.  The left over food and candy will be donated to NBBRGSL.  A motion was made, seconded and passed to allow the Sliders to do this.
• The Sliders invited us to sell T-Shirts at the tournament.  We decided to do this and Susan will take care of designing them, getting them purchased and selling them.
• John Williams handed out picture information to the coaches.
• Todd reminded Robin that  waiver for interlocking play needed to be submitted to the District.  Robin will get with Ann Willis to see how to do this.
• A motion was made, seconded and passed to have the 10U continue to play by the 6 run rule.  The rule is that the 1/2 inning is over when the offensive team scores 6 runs.  The play that scores the sixth run is allowed to continue until the ball is dead. All runs scored during the continuation of play will be counted.
• We will write a check for the umpire fees to Vicky.  She will cash it and keep the money to pay the umpires in the concession stand.  Danelle will do this once a week.
• We discussed that a tie game will remain a tie and if it affects the league standings, a game will be played to determine the champion of the league. * On opening day a quorum of the Board Members changed this so that for the rest of this season all ties in every age group are to be played out.
• The next meeting was scheduled for Wednesday, May 7th at 6:30pm in the Trent Woods Town Hall.
• There being no further business, the meeting was adjourned at 8:25pm.

                                                                                                                                                                    Respectfully submitted,

                   Robin Ball, League Secretary