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6 to 10 September 2004

Version Française 

Africa Scouting Reaches out beyond frontiers

Le Scoutisme African s'ouvre au dela des frontières

Organised by: 

The Mauritius Scout Association  

Africa Scout Committee,

 Africa Regional Office of the World Scout Bureau

 6th to 10th September 2004

 International Convention Centre, Grand Bay, Mauritius

CONFERENCE VENUE
The Conference will be held at the International Convention Centre, Grand Bay and very near the village and commercial centres. Hotels selected for residential purposes are all within walking distance of the Conference Centre. 
WORKING LANGUAGES
The working languages of the Conference will be English and French . Simultaneous interpretation will be provided as usual during all plenary sessions of the Conference. All Mauritians can easily express themselves in English.
ARRIVALS 
Kindly note that flights to Mauritius come into the SIR SEEWOOSAGUR RAMGOOLAM International Airport at Plaisance. As participants will be met on arrival in Plaisance and conveyed to the hotels (about an hour's drive) kindly send your flight details to the Local Organising Committee (address below) well in advance for the necessary transport arrangements to be made on time.
REGISTRATION
A Registration form can be downloaded from here.  Registration fee is US$100 per delegate and observer. This covers conference documents, lunch and tea/coffee breaks on conference days and copy of conference proceedings. Each National Scout Association can send up to six delegates to the Conference. Accredited observers will be also welcome. An accompanying person Programme is also being set-up. Our registration form also caters for accompanying persons.  Please fill in the registration form and send to the Conference Secretariat with copy to the Africa Regional Bureau (addresses below) as soon as possible.

Conference Centre Main Entrance

 COST OF TRAVEL, ACCOMMODATION AND MEALS
Participants are responsible for their travel to and from Mauritius, accommodation, extra meals, and any other hotel expenses (laundry, phone calls, secretarial services, etc.) incurred during their stay in Mauritius. The Local Organising Committee will not assume responsibility for any unpaid bills. Group lunches, tea/coffee breaks on conference days only, are covered by the conference registration fee.

Arrangements have been made with our national carrier, Air Mauritius, for special discount prices for Conference participants on all direct lines from African Airports to Mauritius (20 % discount). Similar arrangements are being made with other international carriers such as Air France and Kenya Airways. Any update will be posted on this site.

 

ENTRY VISA REQUIREMENTS
Generally entry visas are required prior to arrival except in the following cases:

- FOR A STAY UP TO THREE (3) MONTHS:

  • Holders of British Passports, endorsed "British Citizen" or "British Dependent Territories Citizen" 
     
  • Nationals of: Antigua and Barbuda, Australia, Austria, Bahamas, Bahrain, Barbados, Belgium, Belize, Botswana, Brunei, Canada, Cyprus, Denmark, Dominica, Finland, France, Gambia, United Germany, Ghana, Greece, Grenada, Guyana, Republic of Ireland, Israel, Italy, Jamaica, Japan, Kenya, Kiribati, Kuwait, Lesotho, Liechtenstein, Luxembourg, Malawi, Malaysia, Maldives, Malta, Monaco, Mozambique, Namibia, Nauru, Netherlands, New Zealand, Norway, Oman, Papua New Guinea, Portugal, Qatar, Samoa (Western), San Marino, Saudi Arabia, Seychelles, Sierra Leone and Singapore.
     
  • Solomon Islands, South Africa, Spain, St. Christopher, St. Lucia, St. Vincent & the Grenadines, Sweden, Switzerland, Tanzania, Tonga, Trinidad & Tobago, Tunisia, Turkey, Tuvalu, Uganda, United Arab Emirates, U.S.A., Vanuata, Vatican City, Zambia and Zimbabwe.
  • Holders of re-entry permits issues by Mauritius authorities
  • Holders of Diplomatic Passports issued by any country EXCEPT Algeria, Iran, Iraq, Libya and Sudan
  • Those continuing their journey to a third country within 72 hours.
Additional Information
 Participants MUST HOLD:
  • return tickets to their country of residence;
  • confirmed letter for hotel accommodation in Mauritius or letter of invitation to the Conference from Local Organising Committee; 
  • sufficient funds, normally US$50 or equivalent per day, for maintenance during their stay; and
  • documents required for their next destination, as applicable.
     
If there is no Mauritian Diplomatic Mission in our country of residence, kindly fill and send your visa application and scanned first four pages of your passport (by email or fax) to the LOC by 15 June 2004 so that the necessary visa arrangements can be made.

Part of public beach at Grand Bay

HEALTH REQUIREMENTS
A YELLOW FEVER Vaccination Certificate is required from participants coming from infected areas. The countries and areas included in the endemic zones are considered as infected areas. The list of countries is as hereunder:
Angola
Benin
Burkina Faso
Burundi
Cameroon
Central African Republic
Chad
Congo
Cote d'Ivoire
Democratic Republic of Congo
Equatorial Guinea
Ethiopia
Gabon
Gambia
Ghana
Guinea-Bissau		 Kenya
Liberia
Mali
Niger
Nigeria
Rwanda
Sao Tomé & Principe
Senegal
Sierra Leone
Somalia
Sudan
Tanzania
Togo
Uganda
Zambia

It should be pointed out that the Vaccination Certificate for Yellow Fever is valid ten (10) days after the date of vaccination or in case of re-vaccination as from the date of re-vaccination. Furthermore, participants from the above listed countries will be under health surveillance after their arrival and to this effect, they may be visited by an officer of the Ministry of Health & Quality of Life.

Electronic Workshop JOTA/JOTI 2002

  • Malaria: There is no risk in Mauritius. No indigenous cases have been reported in the country in the last five (5) years. No malaria prophylaxis is required.
  • Hepatitis A, Typhoid: The prevalence of these diseases is very low. There is no need to have any vaccinations against these diseases when proceeding to the country.
  • Poliomyelitis: No cases of Poliomyelitis has been reported since the early sixties
  • Filariasis & Rabies: No Filariasis or Rabies in Mauritius

 

ACCOMMODATION 
Block reservations have been made at the following hotels and participants are to indicate their preference to the Local Organising Committee or contact the Hotel directly.
Hotel Le Mauricia (opposite the Conference Centre)
Contact Person: Mr. Mervyn APPADU, Sales Manager
Telephone: (230) 209 1100
Facsimile: (230) 263 7888
Electronic Mail: mauricia@bchot.com
Room Rates: 
Single: 2, 800 Rupees ($108), 
Double: 3,600 Rupees ($139)		 Merville Beach Hotel (15 mins walk from Conference Centre)
Contact Person: Mrs. Nandini Bessoo, Groups & Incentives
Naiade Resorts, Mauritius
Telephone: (230) 698 2222
Facsimile: (230) 698 4222
Electronic Mail: mailto:grpincentives@naiade.intnet.mu
Room Rates: 
Single: 2,100 Rupees ($81),
Double: 3,120 Rupees ($120)		 Hotel Ti Fleur Soleil (15 minutes walk from Conference Centre)
Electronic Mail: mailto:verandagrp@intnet.mu
Room Rates: (Elec. Fan only)
Single: 650 Rupees (US$25)
 Double: 850 Rupees (US$33)

For air-cond room add Rs 130 (US 5)

 Ventura Hotel ((10 mins walk from Conference Centre)
Contact Person: Mrs. S. GANGABISSOON, Manager
Telephone: (230) 263 6030 /31 / 32
Facsimile: (230) 263 7479
Electronic Mail: mailto:ventura@intnet.mu
Room Rates:
Single: 1,090 Rupees ($42),
Double: 1,520 Rupees ($59)
PLEASE NOTE THAT

  • THESE HOTELS REQUIRE THAT YOU CONFIRM YOUR RESERVATIONS BEFORE 30 JUNE 2004 AFTER WHICH DATE ACCOMMODATION CANNOT BE GUARANTEED.

  • THE ROOM RATES INDICATED ABOVE ARE INCLUSIVE OF BED AND BREAKFAST ONLY.

  • ABOVE PRICES IN US DOLLARS ARE GIVEN FOR INDICATION ONLY (RATE VALID FOR JAN 2004). AT ALL TIMES PRICES IN MAURITIAN RUPEES WILL BE THE OFFICIAL ONES.

Self-Catering bungalows or flats are also available and very near the Conference Centre. They offer as from double bedrooms and  may be attractive and practical for delegations of  two people or more. This can prove advantageous budget-wise. Prices start as from Rs 400 (US$ 16) /person/day for two double bedroom flats . Please do not hesitate to request more information.

Breakfast/Diner facilities are available in restaurants very near these flats and studios.

WEATHER
In September the climate is generally cool and the island is safe from extreme temperatures. During the end of the winter season, i.e. September, the temperature varies from 18º C to 23º C on the Central Plateau and from 23º C to 28º C on the coast. Specifically, for the northern area of the island, where the Conference venue and Hotels are located, the average temperature in September varies between 25º C during the day and 20º C at night. The coast is generally 5º C warmer than the Central Plateau.

This inter-season period is normally quite dry. Cyclones occur generally between November and February.

Daylight hours are approximately from 06.00 to 18h30 during this period. Light clothing, including a light suit or jacket will be ideal.

 

Le Mauricia Hotel from the bay 

The Conference Centre is just at the back of the Hotel

TIME IN RELATION TO GMT
+ 4 hours.
CURRENCY
The currency in Mauritius is the Mauritian Rupee and the rate of exchange as against the US$ is approximately 28 Rupees to US$1.

Participants & Staff for Indian Ocean Zonal Seminar

on Youth Programme, July 2002

 The exchange rate is set by the Government so all banks will provide the same rate. Please keep all exchange paper work as this will be needed to reconvert remaining rupees at the Airport on departure. Mauritius is one country where travellers cheques get a better rate than cash. It is advised to use banks rather than hotels to get the best available rate. Banking hours are from 9.00 am to 3.00 pm on weekdays and 9.00 am to 11.00 am on Saturdays. Most major credit cards are universally accepted. The Local Organising Committee will arrange for foreign exchange facilities. The main banks are within 15 minutes walk from the Conference Centre.
DEPARTURE TAX
Current regulations require that everyone must pay a departure tax of 500 rupees. This tax is normally already included in the price of the return air ticket.
FURTHER INFORMATION CAN BE PROVIDED TO YOU BY THE LOCAL ORGANISING COMMITTEE OF THE MAURITIUS SCOUT ASSOCIATION AND AFRICA REGIONAL OFFICE OF THE WORLD SCOUT BUREAU AT THE ADDRESSES BELOW:
The Chairman The Regional Director
12th Africa Conference Organising Committee Africa Regional Office - World Scout Bureau
Mr Dominique GRACIEUX City Square
35 Avenue des Palmiers P.O. Box 63070
Quatre Bornes Nairobi
MAURITIUS KENYA
Tel: (230) 466 9006 Tel: (254) 2 57 71 23
Fax: (230) 454 3471 - Cell: (230) 755 2966 Fax: (254) 2 56 97 95
:dgracieux@hotmail.com / nasj@intnet.mu : afrscout@africa.scout.org