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Memorandum of
Association
of
THE
INSTITUTE OF ARAKAN STUDIES
BANGLADESH
PREAMBLE
Where as; it is considered expedient to
render all out assistance in socio-religious services such as
educational, cultural, research and advanced studies, etc. in
Bangladesh and to the people residing in Chittagong region in
particular.
Now,
therefore, some like-minded citizens of Bangladesh residing in
Chittagong, Bangladesh in the name of Allah have unanimously
resolved to constitute this Institute.
NATURE
This
Institute will perform activities as a fully voluntary,
non-political and non-profit making Institute.
NOMENCLATURE
The
nomenclature of this Institute is THE
INSTITUTE OF ARAKAN STUDIES, BANGLADESH, in short “ IASB “.
ADDRESS
The
Registered Office of the Institute will be situated within
Chittagong region of Bangladesh and at present at Chittagong,
Bangladesh.
AIMS AND OBJECTS
The
aims and objects of the Institute shall be:-
(1)
To promote and provide facilities for advanced studies and
research on the History, Geography, Economics, Politics, Sociology,
Anthropology, Law, Language, Literature and Linguistics, Philosophy,
Art, Archaeology, Music and Culture of Arakan and Bangladesh and
such other subjects as are significantly related to the life and
society of Arakan and Bangladesh for the
M.Phil. and Ph.D.degrees;
(2)
To
under-take research projects and educational institutes in
co-operation with public or private organization as and when
necessary under mutual agreement;
(3)
To
place at the disposal of the
Institute the results of the researches conducted at the Institute
for fruitful utilization in planning and development schemes;
(4)
To
co-operate with departments of the Universities in research
activities relevant to Arakan and Bangladesh studies;
(5)
To
popularize Arakan Studies, the Institute will organize seminars,
conferences, symposia, discussion meetings and publications both
national and international;
(6)
To
conduct such other activities as may facilitate attainment of the
objects of the Institute;
(7)
To
award scholarships, fellowships and to give stipends to deserving
students of member families for higher studies in medicine,
engineering, computer science, history, geography, economy and in
other field of science and technology and social sciences;
(8)
To
under-take writing and publishing Articles, Books and Journals on
the History, Geography, Culture, Language, Literature and
Linguistics, etcs. of Arakan, Chittagong, Bangladesh and Burma;
(9)
To
establish and maintain Reading Room, Library and Research Center,
Research Museum, etcs.;
(10)
To
develop a crop of scholars and researchers on Arakan to solve
historical, political, anthropological, economic and administrative
problems;
(11)
To
receive donations in cash and kind for any of the objects mentioned
above and for the purpose of promoting knowledge of History of
Arakan, Bangladesh, Burma and India, from any individual or private
institutions or from any firm or companies, etcs.;
(12)
To
purchase or take on lease or exchange or otherwise acquires, possess
lands or buildings or houses for fulfillment of any of the above
mentioned objects and to let out any portion of those building or
houses;
(13)
To
do all other things that are identical and conducive to the
attainment of the cherished objects of the Institute;
(14)
To
create reserve and invest surplus
funds profitably;
(15)
To
co-operate with and to help, if needed, any other Institute or
society or organization with similar aims and objects;
(16)
The
funds made up of membership fees, donations, alms and etcs., shall
be used for the materialization of its objective only; and
(17)
In
case of receiving funds from person and companies of the foreign
origin the Institute shall abide by the rules and regulations laid
down by the Peoples Republic of Bangladesh in 1978.
Articles
of Association
OF
THE
INSTITUTE OF ARAKAN STUDIES, BANGLDESH
ARTICLE-1
MEMBERSHIP
1.
Any
Bangladeshi citizen attaining the age of 25 years who abides by the
Articles of Association (the Rules and Regulations) of the
Institute. If he/she agrees to work whole-heartedly for the interest
of the Institute pays membership due and that recommended by
2-members of the Board of Directors shall be eligible to apply for
the membership of the Institute in the prescribed form.
2.
Any
person who fulfills above conditions and after submission of
application for membership shall be a member of the Institute
provided that the Board of Directors approves his/her application.
ARTICLE-2
RIGHTS OF MEMBERS
1.
All
members shall enjoy equal rights permissible under the Rules and
Regulations of the Institute.
2.
All
members shall have the right to vote and right to take part in the
decision making if not otherwise debarred.
3.
Every
member shall have the right to be elected as per Rules and
Regulations.
ARTICLE-3
DUTIES OF MEMBERS
1.
Members
shall be consciously and fully at one with the aims, object,
principles and programs of the Institute.
2.
Members
shall individually or collectively fulfill his or their duties and
obligations in accordance with the Rules and Regulations of the
Institute.
3.
Reply
to any query and questionnaire put by the Board of Directors as
quickly as possible within the time limit if so specified and inform
about any changes in his/her address.
4.
Member
shall abide by the decision of the Board of Directors regarding the
dispute amongst the members.
5.
ARTICLE-4
TERMINATION OF
MEMBERSHIP
A
member shall be considered to have lost his/her membership when
he/she
1.
Fails
to pay his fees and dues within 3-months from the date of due.
2.
Ceases
to take part in the activities of the Institute for 3(Three)
consecutive months without prior notice.
3.
Is
found working against the interest of the Institute.
4.
Is
found insane or dead.
ARTICLE-5
RESTORATION OF
MEMBERSHIP
1.
Lost
of membership may be restored if the Board of Directors is satisfied
with the application for readmission.
ARTICLE-6
ORGANISATIONAL
STRUCTURE
1.
The
Board of Directors, which shall be formed with all founding
Directors of the Institute.
2.
The
Executive Committee, which shall be elected by the Board of
Directors of the Institute.
ARTICLE-7 FUNCTION
AND POWER OF DIFFERENT BODIES
(A)
THE BOARD OF DIRECTORS ( B.D )
1.
The
Board of Directors shall be the highest organ of the Institute.
2.
It
will be convened at-least four times in a year (Quarterly) by the
Managing Director (M.D) of the Institute in consultation with the
Chairman and at the approval of the Executive Committee (E.C) for
which a clear 7 days prior notice shall be served.
3.
It
shall elect an Executive Committee (E.C) for a period of one year.
4.
It
shall approve the Annual Budget of the Institute.
5.
It
may review, amend and decide existing Rules and Regulations if and
when necessary.
6.
It
shall approve the Plans and Programs of the Institute formulated by
the Executive Committee (E.C).
7.
It
shall appoint an Auditor for a period of one year.
8.
All
the decisions of the Board of Directors excepting the amendment of
BY-LAWS shall be determined on the basis of simple majority.
(B) COMPOSITION
OF THE EXECUTIVE COMMITTEE (E.C)
There shall be an Executive Committee consisting of 7
– 9 members, elected from among the Board of Directors for a
period of one year. The management of the Institute shall best in
the Executive Committee of the Institute. The Executive Committee
shall consists of:-
1.
The
Chairman
2.
The
Vice-Chairman
3.
The
Managing Director
4.
The
Treasure
5.
3
– 5 Members.
(C) HE FUNCTIONS OF EXECUTIVE
COMMITTEE
1.
It
shall manage and supervise all the activities of the Institute.
2.
It
shall execute the Plans and Programs approved by the Board of
Directors.
3.
It
shall appoint any Advisory Committee consisting of at-least 3
members from Board of Directors (B.D) other than E.C members to
advice the E.C with the approval of Board of Directors (B.D).
4.
It
may form Sub-Committee or Sub-Committees if and when deem necessary
with the approval of Board of Directors (B.D).
5.
It
may set-up Branch Offices as and when deem necessary or proper the
approval of Board of Directors(B.D).
6.
It
may appoint, discharge and regulate salaried office staffs of the
Institute.
7.
It
shall take the charges of the Institute within a week after the
Annual Election of the Institute.
8.
It
shall give decision on question for which there is no provision in
these Articles of Memorandum.
9.
It
shall fill up any casual vacancy of office bearer or member
co-option.
10.
It
shall have the authority to approve with or without modification the
report of the Managing Directors and the Statements or the Audited
Accounts prepared for presentation at the Annual Board Meeting of
the Board of Directors of Institute.
ARTICLE-8
FUNCTION OF THE OFFICE BEARERS
(i)
THE CHAIRMAN
1.
The Chairman shall be the chief executive of the Institute.
He shall preside over all the Meetings. He shall sign all the
decisions, resolutions of the Institute.
2.
He
may exercise his casting vote in the event of a tie.
3.
He
may keep and spent an amount up to Tk.5,000/-
(
Taka Five thousands ) to meet contingencies for which approval shall
be obtained in the next Executive Committee Meeting.
ii) THE VICE- CHAIRMAN
The
Vice-Chairman and in his absence the Managing Director shall
deputize the Chairman in his absence and discharge such other duties
as may assigned to him by the Chairman.
iii)
THE MANAGING DIRECTOR
There shall be a Managing Director who
shall be elected from among the founder directors of the Institute.
1.
He
shall supervise all the activities of the Institute. He shall call
the regular and emergency Meetings in consultation with the
Chairman. He will also prepare all agendas, make all
correspondences, minutes of the meeting and proceedings in
consultation with the Chairman.
2.
He
shall submit applications for membership to the Board of Directors
for its approval.
3.
He
shall submit Plans and Programs for the fulfillment of the aims and
objects of the Institute to the Executive Committee.
4.
He
shall submit a report on activities of the Institute to the
Executive Committee Meeting.
5.
He
shall receive a fixed remuneration as may be decided by the Board of
Directors from time to time for his service rendered to the
Institute.
6.
He
shall supervise the office staffs and shall have the authority to
promote, demote or remove them.
7.
He
may keep and spend an amount of Tk.5000/- ( Taka Five Thousands )
for contingency, for which approval shall be obtained.
8.
He
shall the co-signatory in the operation of the Bank Account of the
Institute.
9.
He
may be remove from his office by the decision of the Board of
Directors.
vi) THE TREASURE
1.
He
shall supervise the collection of the funds.
2.
He
shall be one of the co-signatories in the operation of Bank Account
in the name of Institute.
3.
He
shall maintain up-to-date Account of Incomes and Expenditures of the
Institute.
4.
He
shall deposit all the collections to the Bank Account in the name of
Institute.
5.
He
shall be allowed to keep a sum of Tk.5,000/-(Taka Five Thousands)
only in his hand to meet emergency and contingency charges.
ARTICLE-9
MEETINGS
1.
The
Managing Director of the Institute may convene all regular meetings
of the E.C with at least 3 days prior notice once in every month in
consultation with the Chairman.
2.
The
Emergency Meeting of the E.C may be convened by the Managing
Director in consultation with the Chairman with 24 hours prior
notice.
3.
If
requsioned by any 5-members of the E.C, the Managing Director shall
ordinarily call the Meeting within a week (7-days) of his receipt of
such requisition. In case the Managing Director fails to do so
within the time, the members signing requisition shall be competent
to call the E.C Meeting on their own initiative.
4.
The
regular Board of Directors Meeting will be convened by the Managing
Director in consultation with the Chairman once in every 3-months
(Quarterly) with 7-days prior notice.
5.
The
Annual Board of Directors Meeting of the Institute may be convened
at least by 14-days prior notice mentioning date, time, place and
agenda of the Meeting in consultation with Chairman and the E.C of
the Institute at least once in every Calendar Year.
6.
An
Emergency Board of Directors Meeting of the Institute may be
convened if 1/3 rd of its Directors requisition by a written notice.
7.
The
Quorum of the Annual Board of Directors Meeting shall be 50% of the
total Directors of the Institute. The Quorum of the E.C Meeting
shall be at least 5 members.
8.
All
the decisions in the meeting shall be determined by a simple
majority of the members present excepting relating to the amendments
of BY-LAWS. In case of amendments the 2/3rd majority of
the members present shall be required.
ARTICLE-10
FUNCTIONS OF ANNUAL BOARD OF DIRECTORS MEETING
1.
To
confirm the minutes/proceedings of the last Annual Board Meeting.
2.
To
consider and approve the Annual Reports of the Executive Committee
for the year.
3.
To
approve the Annual Budget of the Institute.
4.
To
appoint Auditors and fixed their remuneration if any.
5.
To
appoint an Election Sub-Committee for conducting the Election of the
Board of Directors and Executive Committee.
6.
To
elect the office bearers and members of Executive Committee of the
Institute for the succeeding term.
7.
To
transact any other business with the permission of the Chair.
ARTICLE-11 FUNDS
1.
The
funds of the Institute shall consist of membership dues,
subscription, donations, contributions, Zakats
and profits out investments, etcs. In case of Zakats,
a separate Account shall be maintained and be disbursed as per
Islamic Shariah.
Membership due and monthly subscription will be fixed by the E.C of
the Institute with the approval of the Board of Directors.
ARTICLE-12 FINANCIAL
PROCEDUR
1.
Every
expenditure shall require prior sanction by the E.C Meeting except
contingency expenses.
2.
All
collections shall be received against proper receipts of the
Institute.
3.
All
receipts and payments shall be maintained by the Treasure and be
recorded as date-wise in Cash-Book and Ledger Book.
4.
The
funds shall be kept in the Bank Accounts in the name of Institute.
The Bank Accounts shall be operated by the joint-signature of the
Treasure, Chairman or Managing Director of the Institute.
5.
An
amount of Tk.5,000/-(Taka Five Thousands) only may be kept for
contingencies in the hand of Managing Director.
6.
Every
Expenditure must be covered by valid statement supported by cash
memos or proper vouchers.
7.
The
Managing Director shall have the power to sanction expenditure not
exceeding Tk.5,000/-(Taka Five Thousands) only and sanction of the
Chairman, Board of Directors shall be necessary for expenditure
above Tk.5,000/-(Taka Five Thousands) except salary bills which
shall be signed by the Managing Director irrespective of the amount
involved.
8.
The
contingency amounts spent shall be placed in the next E.C Meeting
for approval.
ARTICLE-13 OFFICIAL
FINANCIAL YEAR
The
official financial year of the Institute shall be from May 2 to May
1.
ARTICLE-14 AUDIT
COMMITTEE
1.
There
shall be an Audit Committee consisting of at least 3 members from
the amongst of the Board of Directors appointed by the Annual Board
of Directors Meeting for a period of one year.
2.
The
Audit Committee shall audit all the Accounts of the Institute at
least once in a year. A report to the effect shall be submitted to
the Managing Director who will submit the same with Annual Reports
in the Annual Board of Directors Meeting.
3.
The
Accounts of the Institute shall also be audited by a Registered
Chartered Accountant.
ARTICLE-15 AMENDMENT
OF BY-LAWS
Any amendment, alteration or modification of the
BY-LAWS shall be effect at the meeting of the Executive Committee by
the 2/3rd majority votes subject to the approval of the
Board of Directors Meeting.
ARTICLE-16 DISSOLATION
The Institute may be dissolved by a resolution adopted by 3/5th
majority in the Annual Board of Directors Meeting. If upon the
winding up or desolation of the of the Institute, there remains
after the satisfactions of all its debts, liabilities any property
whatsoever, the same shall not be paid or distributed among the
members of the Institute. But
shall be given or transferred to such other Institute or Society
having object similar to the objects of the Institute, to be
determined by the members of the Institute at or before the time of
dissolution, or in default thereof; by the court having jurisdiction
thereto.
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