C O L
L E G E V I L L E
S O F
T B A L L
A S S
O C I A T I O N
Constitution and Bylaws
May 1, 2003
Article 1 ‑ General Provisions
1.1 Name
The
name of the organization shall be the Collegeville
Softball Association (CSA).
1.2 Headquarters
The
headquarters of the Collegeville Softball Association shall be located within a
7‑mile radius of Collegeville.
1.3 Objectives
The
objectives of the Collegeville Softball Association are:
1) To promote amateur sports within the
Collegeville area for all persons regardless of race, color, religion, sex,
national origin or ancestry.
2) To provide adult men and women in the
Collegeville area with the chance to play softball in a "fun"
environment. It is not the intent of
the Association to attract only the top quality players, rather to provide the
players with the chance to improve their skills and to meet other people with
similar interests.
3) To organize and support social and civic
projects in the Collegeville Area.
1.4 Quorum
A
quorum for the Collegeville Softball Association will consist of two‑thirds
of its members in good standing. No
league business requiring a full league vote can be transacted in the absence
of a quorum.
1.5 Amendments
This
code may be amended by a two‑thirds majority of a full league vote. In the event that a proposal for an
amendment is made for the first time and voted upon at a single meeting, the
motion may then only carry if the vote in favor of the motion constitutes two‑thirds
of the entire voting membership of the Collegeville Softball Association. This code may only be amended during the
playing season by a unanimous league vote of those teams in good standing.
1.6 Variances
Variances
must be requested by the interested party by petitioning the Executive
Committee. The variance will be
considered by the Executive Committee and formally submitted to the next full
league meeting. The variance must be
ratified by a two‑thirds vote of the league at a full league
meeting. If approved, it will be listed
as an addendum to the Constitution and By‑laws and maintained by the
secretary. The variance will remain
intact until such time as it is removed by a two‑thirds vote at a full
league meeting.
Article 2 ‑ Government of the Association
2.1 Code of Ethics
If
benefits are to be derived from this association, the highest standard of
sportsmanship must be applied to the players, coaches, and others associated with
the CSA, everyone must conduct himself so that he is a credit to the sport and
to the association.
For
the Collegeville Softball Association to be a success, everyone associated must
give their best efforts in the development of the association. If we accomplish this, we will have an
association in which you will be proud to be a member.
2.2 Officers of the
Association
The
Collegeville Softball Association will have a President, Vice‑President,
Treasurer and Secretary. Collectively,
this group of officers will be known as the "Executive Committee".
One person may assume the duties of more than one office. In this case an "At Large officer"
will be appointed by the committee.
Duties
of the Executive Committee:
1. President
The
president shall be the Chief Executive Officer of the association performing
all duties usually pertaining to this office including specifically the
following:
1) He/she shall preside at all league meetings
and all meetings of the Executive Committee.
2) He/she shall see to the enforcement of the
objects, provisions, and purposes of this constitution.
3) He/she shall arrange to have the treasurer
set up and maintain an account in a recognized banking institution in the name
of the Collegeville Softball Association.
4) He/she shall personally verify the
Association's bank balance on a monthly basis.
5) He/she shall arrange for an audit by the
Executive Committee of the
Association's accounts during May and October of each year.
6) He/she shall appoint any ad hoc committees
deemed necessary during the course of his/her term in office.
7) He/she shall be responsible for negotiations
for and the acquisition of playing fields.
8) He/she shall schedule all regular season and
playoff games. This shall include all makeup games due to rain, protest, etc.
2. Vice‑President
The
Vice‑President shall perform those duties assigned by the President
including specifically the following:
1) In the absence of the President, the Vice‑President
shall perform the duties of the President.
2) He/she shall be the overseer of the committee
system. He ensures that all designated
committees are productive. He will act
as a tie‑breaker for any deadlocked committee votes.
3) He/she must maintain the Collegeville
Softball Association's calendar of events.
He is responsible for assuring the proper items are placed on the agenda
of each meeting to meet the requirements dictated by the calendar. He/she shall assure that new events are added
and obsolete events are removed.
4) He/she shall be responsible for collecting
eligibility data. He/she must be
prepared to report this data at those times during the course of the season
when this data is critical (e.g. roster cutoff time, playoffs).
5) He/she shall sit at all meetings of the
Executive Committee.
3. Secretary
The
Secretary shall perform those duties assigned by the President specifically
including the following:
1) He/she shall keep for the permanent record an
account of the proceedings of all meetings of the association's officers and
team managers which shall at all times be available to and the property of the
association.
2) He/she shall conduct all correspondence of
the association including notices regarding meetings.
3) He/she shall keep a record of all game scores
for a period of at least one year and maintain and distribute weekly the
standings of the association during the playing season.
4) He/she shall sit at all meetings of the
Executive Committee.
4. Treasurer
The
Treasurer shall perform those duties assigned by the President including
specifically the following:
1) He/she shall keep an account of all the
receipts and expenses of the association and be prepared to present a financial
report at any CSA meeting.
2) He/she shall maintain a statement of the
current financial condition of the association available upon request by the
president or association officers.
3) He/she shall establish and maintain an
account in the name of the association in a recognized banking institution.
4) He/she shall make regular deposits of all
money received in a recognized banking institution in the name of the
association.
5) He/she shall sit at all meetings of the Executive
Committee.
5. Executive
Committee
The
Executive Committee will perform as an administrative body whose function is to
ensure that procedures are in place to assist the officers in carrying out
their responsibilities. It will be
comprised of the officers of the league, no two voting members of which can be
from the same team. The Executive
Committee is empowered and solely responsible for interpreting the Constitution
and By‑ laws of the association for the purpose of expediting league proceedings. In this capacity the Executive Committee
shall perform the following:
1) In the event of a vacancy in one of the
league officer posts, the Association President shall provide and approve
candidates for the vacancy.
2) The Executive Committee shall arbitrate all
official game protests.
3) The Executive Committee shall audit the
association's bank accounts as directed by the President.
4) The Executive Committee will meet as required
throughout the year to consider ongoing league business not requiring the
attention of all association representatives.
2.3 Association Entry
Fees
Association
entry fees will be determined by the Executive Committee for the upcoming
season. These fees, along with the association budget must be ratified by a
simple majority during the January meeting of the CSA. The entry fee for the 2003 season will be
$900.00.
All
fees must be paid by check or money order only. Entry fees must be submitted in total no later than the March meeting
of the Collegeville Softball Association, with a deposit of $300.00 submitted no later than the February meeting.
Checks
should be made payable to the "Collegeville
Softball Association".
Article 3 ‑ Enforcement of Association Rules
3.1 Member in Good
Standing
A
member in good standing is a team that enjoys the privileges of full membership
in the Collegeville Softball Association.
A majority decision of the entire Executive Committee must be reached to
drop a team from the rolls of teams in good standing. When a team is declared to be "not in good standing" it
is restricted in the following areas:
1) The team will lose all games for which it is
scheduled while it is not in good standing.
2) The team no longer has voting rights in Collegeville
Softball Association league meetings and is not required to be counted when
determining a quorum.
3) A team will lose its turn in the order used
to pick home fields. The team will be
placed at the bottom of the list.
4) A team will only be removed from good
standing for the reason of owing money to the association.
3.2 Association
Security Deposit
Over
and above the normal association fees, each team is required to have on deposit with the CSA the sum of $50.00 against
possible future fines that may be levied against them. The balance of this deposit is due at the
time the last full payment of the Association Membership fee is due. If not paid in full at this time, a team may
be dropped from good standing until such time as this balance is attained.
At
the end of the season the balance of this deposit will be applied to the next
season's deposit. If requested, a team
may receive this balance at the end of the season via a Collegeville Softball
Association check. A team has the right
at any time to inquire of the treasurer about his team's current balance.
Should
a team's balance drop below the minimum balance of zero dollars, the Executive
Committee may drop the team from good standing in the association. This status may remain in effect until such
time as the team's balance is restored to at least a zero balance.
3.3 Fines
Fines
are to be levied at the discretion of the Executive Committee. A majority opinion is required. The
Following offenses are subject to fines:
1) Absenteeism and Tardiness
Absenteeism
from Collegeville Softball Association meetings must be discouraged. Given the meetings in question have been
called with at least 48 hours notice, absenteeism will be dealt with in the following
manner:
a) A $10.00
fine may be levied for being absent without notifying in advance a member of
the Executive Committee.
b) A $20.00
fine may be levied for being absent from three meetings in a single fiscal year,
despite notification of a member of the Executive Committee.
c) A $1.00
fine may be levied for every 15 minutes late the team representative is for a
scheduled meeting. The total fine is
not to exceed the penalty for being absent without notice.
2) Use of Alcoholic Beverages
a) A $25.00
fine will be levied for use of alcoholic beverages at a league game.
b) A second_offense
by a team subjects the team to expulsion
from the association.
3) Ejection from a Game
a) Each ejection will result in a $10.00 fine along with a one game
suspension.
b) The second
ejection of a particular player will result in a two game suspension in addition to the $10.00 fine.
c) A third
ejection of a particular player is cause for the Executive Committee to
take corrective action towards the individual and/or his/her team.
4) Forfeits
a) A $25.00
fine may be levied for each game forfeited.
b) Subsequent to a team's third forfeit during any season, the team's representative may be required
to appear before the Executive Committee to show "just cause" as to
why his/her team shall remain a member in good standing of the Collegeville
Softball Association and continue the remainder of its season schedule.
c) In the case of inclement weather the
forfeiture of game will be the only penalty for not having enough players to
start the game. The fine will be
waived.
5) Conduct at Collegeville Softball Association
Meetings
Members
and guests attending a CSA meeting must conduct themselves in a manner that is
considerate of the rights and objectives of all members of the
association. Only voting members have
the right to be heard. The privilege of
speaking at the meetings is a courtesy that is extended to guests.
A
team is entitled to its designated (voting) representative and one guest. Beyond this, all other attendees of the
meetings must be announced and approved by the voting members.
Disruptive
behavior (e.g. unsolicited remarks or shouting) by a voting member or guest subject
the responsible team to a fine not to
exceed $25.00. Should the
disruptive behavior continue, the Executive Committee may consider dropping the
team from good standing for a period of time to be determined by the Executive
Committee.
3.4 Protests
1) Third Party Protests
The
Collegeville Softball Association acknowledges the right of a team to lodge a
"third party" protest. This
is a protest that is filed by someone not involved in the contest in question, but
in all other respects must conform to the standards for protests recognized by
the CSA. Below is listed those
circumstances that are subject to "Third Party" protests.
a) If a team or two conspiring teams engaged in
a game break the rules of play in such a way as to illegally use ineligible
players or illegally increase the eligibility of a player, the game is subject
to a third party protest. If the
protest is upheld the result is that the team or teams that agree to the
infraction will lose the game (i.e. it is possible for both teams to lose).
2) Protest Fee
In
order to discourage unnecessary or ill advised protests, the league will impose
a $20.00 fee for each protest
filed. Should the protest be upheld,
the fee will be returned to the account of the protesting team. If not, the fee will be retained by the
association.
Article 4 ‑ Association Rules of Play
The Official
Rules of Softball and the ASA (Amateur Softball Association) Regulations
as adopted by the Amateur Softball Association
of America, shall be considered a part of the Constitution and By‑laws
of the CSA (Collegeville Softball Association). In case of a conflict between these rules and the special rules
of the CSA, the rules and regulations of the CSA, as they are specifically
written, shall have precedence.
The following
makes up the special playing rules of the Collegeville Softball
Association. These rules are exceptions
to specific rules of the ASA rule book and are therefore referred to by the
RULE and SECTION number assigned to them in that document, where possible. Any situations not covered in the following
will be resolved using the standard ASA rules.
4.1 The Playing Field
(ASA RULE 2)
2) SECTION 2: Ground
rules will be established in a uniform manner for each field by the Executive
Committee.
4.2 Equipment (ASA
RULE 3)
1) SECTION 2: The
official CSA ball will be selected by the Executive Committee.
4.3 Players and
Substitutes (ASA RULE 4)
1) SECTION 1: A
team must be able to field a defensive line‑up of at least 8 players or
that team will forfeit the game.
2) Miscellaneous
a) Team Rosters: Team rosters are required. A maximum of thirty (30) players may be on a
given roster. A player will be
officially on the team's roster when he has played in his first game of the
season. A team's final roster must be
submitted to the league's Executive Committee before starting the fifth
scheduled game as defined by the published regular season schedule.
b) The CSA team for which a player plays his
first game of the season is the CSA team for which he must play the remainder
of the season.
c) A team may make five (5) roster additions
during the season if that team has 25 or less members at the beginning of the
season. Any player added to the roster to fill a vacant spot counts as one (1)
change.
d) Box scores need not be turned in to the
Executive Committee. Teams are on their
honor regarding the number of games played for playoff eligibility.
e) In order for a player to participate in the
playoffs he/she must have appeared in a minimum of one third of the regular
season games.
f) The winning team must call in the score by
9:00 PM Thursday to the Secretary of the CSA. Penalty: $10.00 fine.
4.4 The Game (ASA RULE
5)
1) SECTION 1: Home
team is listed first in the schedule.
2) SECTION 2: The
fitness of the field shall be decided by the home team manager prior to the game. After the game begins it is up to the
umpire.
Note
that tie games will not be replayed unless it is a playoff game (subsection G).
3) Miscellaneous
a) ***
GAME TIME will be 6:30 PM *** There
will be a 15 minute grace period before a forfeit can be declared. Double Headers will start at 6:15 PM.
b) If an umpire does not show up for the game,
the game may be played provided that both teams agree. Other games will be rescheduled by the Committee.
c) The Collegeville Softball Association
recognizes the use of a 15 run rule.
This rule provides that should any team be beating another by 15 or more
runs after 5 innings of play, the game is officially over. If the home team is winning by such a
margin, they need not bat in their half of the inning. If the home team is losing by such a margin,
they are entitled to bat in their half of the inning. The run rule for the first game of a double header shall be 10
runs.
d) Any rainout of a single game shall be made up
as of a double header the next time the teams are scheduled to play.
4.5 Pitching (ASA RULE
6)
1)
Section 3 (Legal Delivery): 6’ to
12’ Arc
2)
4.6 Batting (ASA RULE 7)
1) Miscellaneous (Extra Hitter)
a) Players may be added to the bottom of the
order. i.e. a team may start a game
with 8 players and add the 9th and 10th, etc.
b) A team may choose to have one or two (2)
extra hitters (EH) in the lineup. This
means that a team may have 12 players in the offensive lineup. The extra hitter is optional.
4.6 Baserunning (ASA
RULE 8)
1) "Rabbit Rule"
The
Collegeville Softball Association will allow for a single player to be
designated as the "rabbit" for a game. This player will be permitted to be a pinch runner once each
inning. This "rabbit" must be
designated in the scorebook prior to the game.
The “rabbit” may be removed and placed in a regular
playing position during the game. If
this is done, the team may no longer use a “rabbit”.
Article 5 ‑ Bracket Playoffs
A post‑season
bracket playoff to commence after the regular season will determine the
champion of the CSA.
5.1 Format
Qualifying
teams, seeding, tie‑breaking sequences, and playoff format will be
established based on the number of teams and divisions currently in the CSA:
1. Qualifying
Teams
a) Single Division
The
top eight (8) teams will qualify for the playoffs.
b) Two Divisions (randomly assigned)
The
top two (2) teams in each division will qualify for the playoffs along with the
next two best records regardless of division.
c) Two Divisions (A & B Divisions)
The
top five (4) teams from the "A" division will qualify for the
playoffs along with the top two (2) teams from the "B" division.
2. Seeding
Seeding
will be based on overall record except in the case of "A" and
"B" divisions where the top five seeds will be awarded to the five
(5) qualifying "A" teams.
3. Tie‑Breaking
Procedures
a) All ties within a division will be settled
before going on to ties between teams from different divisions.
b) Tie‑Breaking will be done in the
following order:
1) Head‑to‑head record between the
teams
2) Team's record within the division (not used
for breaking ties outside a single division)
3) Run Differential in games between the teams
4) If more than two teams are tied and one of
the above two tie‑breakers either eliminates one or more teams or decides
in favor of one or more teams, then we will start over with head‑to‑head
record to settle any remaining ties.
5) Any ties unable to be settled by the above
will be decided by a playoff game between the teams.
4. Playoff Format
a. 8-Team Bracket
The
playoff format will be a bracket tournament with Quarter Final Matches being
best of three games as follows:
Match
1: Seed 1 vs Seed 8
Match
2: Seed 2 vs Seed 7
Match
3: Seed 3 vs Seed 6
Match
4: Seed 4 vs Seed 5
The
higher seed will be the home team for the first and third game of the match.
The
Semi Final round will be best of three matches as follows:
Match
5: Winner of Match 1 vs Winner of Match 4
Match
6: Winner of Match 2 vs Winner of Match 3
The
Championship Series will be a best of five match.
The
higher seed will pick the field to be used for the playoff matches with the
exception that each team will choose their home field for the championship
series. The higher seed will be the
home team for games one, three and five.
b. 6-Team Bracket
The
playoff format will be a bracket tournament with Quarter Final Matches being best
of three games as follows:
Match
1: Seed 3 vs Seed 6
Match
2: Seed 4 vs Seed 5
The
higher seed will be the home team for the first and third game of the match.
The
Semi Final round will be best of three matches as follows:
Match
3: Seed 1 vs Winner of Match 2
Match
4: Seed 2 vs Winner of Match 1
The
Championship Series will be a best of five match.
The
higher seed will pick the field to be used for the playoff matches with the
exception that each team will choose their home field for the championship
series. The higher seed will be the
home team for games one, three and five.
5.2 Eligibility
Eligibility
will be determined using the association's eligibility statistics. A list of eligible players for each team in
the playoffs will be provided prior to the start of the playoffs to each
representative of a participating team.
5.3 Rules
Rules
presented in Article 4 are in effect except that:
1) During the playoffs one umpire will be assigned
to each game until the championship series which will have two umpires assigned
to each game.
2) To play an official game, at least one umpire
must be present, otherwise the game will be scheduled on the next playoff date.
3)
All playoff games will be played
on Tuesday and Thursday evenings.
Article 6 ‑ Variances to CSA
Constitution and Bylaws
The variances
listed below are statements of rules which represent exceptions to the standard
CSA Constitution and Bylaws. They have
been constructed to meet certain specific problems or situations that are
outside the normal tolerance of the Bylaws but are best dealt with on an
individual basis.
These
variances should be removed once it can be shown that they are no longer
necessary.
Variance 1: Home Run Rule
Each
team will be permitted a maximum of five (5) home runs per game on fenced
fields. Any balls hit over the fence in
addition to the five allowed shall be outs.
Variance 2: Playoffs
All eight (8) teams will be included in the playoffs
during 2003.
Summary of Rule Changes for the 2003 Season
Change 1: Extra Hitter Rule Change (See 4.6 Batting -
ASA Rule 7)
1) Miscellaneous (Extra Hitter)
a) Players may be added to the bottom of the
order. i.e. a team may start a game
with 8 players and add the 9th and 10th, etc.
b) A team may choose to have one or two (2)
extra hitters (EH) in the lineup. This
means that a team may have 12 players in the offensive lineup. The extra hitter is optional.
Change 2: Legal Delivery (See 4.5 Pitching - ASA Rule
6)
1) Section 3 (Legal Delivery): There is no maximum height from the
ground.
Pitching is now unlimited arc. A ball that hits the plate is a strike.
Change 3: Some Games May Be Scheduled On Wednesdays