USING MICROSOFT WORD 2007
Prepared by
Richard Nelson
10/03/08
GENERAL
Microsoft Word 2007 is a word
processing program that became available with Windows Vista operating
system. MS-Word 2007 word processing replaces a typewriter for producing text
documents on a personal computer.
RULE #1
STARTING YOUR COMPUTER
SYSTEM
We are going to start your
computer and monitor so you can see what the instructions below are describing.
Here are the rules for
starting your computer system:
1. TURN ON THE MONITOR BY
FIRMLY BUT BRIEFLY PRESSING THE BUTTON ON THE FRONT BELOW THE SCREEN
2. THEN TURN ON THE COMPUTER
CONSOLE BY FIRMLY BUT BRIEFLY PRESSING THE POWER BUTTON ABOUT HALF WAY DOWN ON
THE FRONT PANEL OF THE CONSOLE. WAIT WHILE THE COMPUTER STARTS UP IT MAY TAKE
QUITE AWHILE. YOU SHOULD SEE THE DESKTOP SCREEN.
THE DESKTOP
The Desktop on a computer
screen is similar to the top of an office desk. That is where much of the work
on a computer starts. The desktop of a computer displays icons that represent
computer work activities. These work activities are called computer programs or
software. Remember computers have two major parts- hardware and software
The hardware is what you can
see and the software is what you cannot see but it is inside the computer
console
HOW TO USE A MOUSE
When working with Word 2007,
it will be necessary for you to use the mouse to perform many of the important
operations. Below is the description of the mouse parts and the instructions
for using the mouse.
GETTING AQUANTED WITH
YOUR MOUSE
THE PARTS OF A MOUSE
There are two buttons on the
mouse- a left button and a right button, and a little wheel between the two
buttons
In this instruction we will
only be using the left button. Later we will talk about what the wheel and the
right button does
RULE
#2
THE
PROPER WAY TO HOLD A MOUSE
Here
are the rules for holding a mouse
1
THE MOUSE SHOULD
BE HELD FLAT ON THE SURFACE WITH THE WIRE POINTING AWAY FROM YOU AND WITH THE
HEAL OF YOUR HAND DOWN ON THE SURFACE AND USED AS AN ANCHOR AND PIVOT
2
THE INDEX FINDER
SHOULD BE OVER THE LEFT BUTTON
3
THE MIDDLE FINGER
OVER THE RIGHT BUTTON
4
THE THUMB SHOULD
BE HOLDING THE LEFT SIDE OF THE MOUSE
5
THE RING AND
PINKY HOLDING THE RIGHT SIDE OF THE MOUSE
RULE # 2A
CLICKING THE LEFT
BUTTON OF THE MOUSE
NOTE: IN THE INSTRUCTIONS
BELOW, WHEN IT SAYS CLICK IT MEANS TO CLICK THE LEFT MOUSE BUTTON. It is
important to know that a click is made up of three actions as follows:
Here
are the rules for left clicking a mouse
Pointing the arrow of the mouse at an icon the screen.
Then quickly pushing down on the left mouse button
without moving the mouse
And then quickly letting up without moving the
mouse
MOUSE APPEARANCE ON THE COMPUTER SCREEN
The mouse appearance on the
screen can have several personalities.
The most common one is an arrow. But when the mouse is in the text area
of word processing software, it will appear as and I-beam. An I-beam looks a
lot like a capital I. You will find that the mouse has many different
personalities. In some texts covering computers, the mouse appearance on the
screen is sometimes called a cursor or mouse cursor.
To make it somewhat
confusing, you will find a little later in this instruction there is a vertical
blinking object on the text screen that is called a text cursor. Just hang in, eventually it will all make
sense, but here is some early information you might appreciate:
THE
CURSORS
There
are many different cursors appearing on the screens of your computer. We will
cover the ones that are pertinent to this instruction below:
The
arrow cursor is one of the
personalities of the mouse. It is used for pointing and clicking
The
text cursor is the blinking vertical
line where the next character will appear when you type something in from the
key board. The text cursor is sometimes called the insertion point.
The
I-bean cursor is another personality
of the mouse. It is used to set the text cursor and for highlighting text by
dragging over the text with the left button of the mouse held down.
STARTING MICROSOFT WORD
2007
RULE #3
On many computers the Word
2007 icon does not appear on the Desktop. The Word 2007 icon has a capital W,
and it says Microsoft Office Word under the icon. If you do not have a Word 2007
icon on your desktop, you will have to start it using the Start button found on
the lower left side of the monitor screen as follows:
Here are the rules for
starting Word 2007 from the Start button:
· Click on the Start button in the lower left corner of
your screen.
· Slide the mouse arrow up to All Programs, and
click A new menu will pop up. (On
Windows XP computers All Programs is called Programs).
· Side the mouse arrow up or down to Microsoft Office
and click.
· Carefully slide you mouse arrow over to Microsoft
Office Word 2007 and click. That will open the Word 2007 word processing
program on your monitor screen. (PLEASE SEE DIAGRAM A attached)
RULE #3A
In some cases the Word 2007
icon appears on the Desktop screen. Again the icon looks like capital W. If
that is the situation, then do as follows:
(Highlighting
of an icon makes it look darker in color)
DETERMINING THE PURPOSE OF
THE TEXT CURSOR
The text cursor is the little
blinking vertical line in the text area on your screen. The cursor is
automatically placed in the text area of Word 2007 by design. The text cursor
indicates where the text begins and where the next character (letter) will be
inserted when you type it in from the keyboard. The cursor has other names like:
insertion point and place marker. Actually the cursor marks the insertion point
on the text screen.
In the following exercise we
will type in the sentence: Living
in Florida offers many wonderful opportunities, but first we will type
in just the word Living
So type in the letter capital
L for the beginning of the word Living, and notice what happens. What happens
is the cursor moves over one space to the right of L. Next type in the
character i. Notice again that the
cursor moves one position to the right. Type the rest for Living, and then
press the space bar. Notice that there is a space between the character g and
where the cursor is blinking ready for you to type in the next word. It
is important to know that a space at the end of a word in Word processing is a character just like any other
alphabetical character, and that a word is not complete without a space at the
end.
Now type in the next part of
the sentence: in Florida.
RULE #4
IF YOU MAKE A MISTAKE
You can erase mistakes by
using either the Backspace key of the Delete key.
Here are the rules for using
the Backspace and Delete keys
SAVING YOUR NEW
DOCUMENT FOR THE FIRST TIME TO THE “DOCUMENTS” FOLDER ON THE HARD DRIVE
WHAT DOES SAVING A
DOCUMENT DO?
A computer has two places
where a document can exist, one is temporary and one is permanent:
The temporary area is called memory
or RAM (Random Access Memory). The permanent area is called storage and
the Hard Drive is one of the several types of storage areas. A flash drive is
another type or permanent storage.
Memory or RAM is only available
when the computer is running. The Hard Drive is permanent and what is stored on
the hard drive is always available. In other words what is stored on the Hard
Drive does not go away when the computer is turned off.
SAVING YOUR NEW DOCUMENT
FOR THE FIRST TIME TO THE “ DOCUMENTS” FOLDER ON THE HARD DRIVE
Here are the rules:
COMMENT – PUBLIC COMPUTERS
INCLUDING SHELL POINTS
It is important for you to
understand that if you save to the My Documents folder on the Hard Drive of a
public computer, your document is on the hard drive of that computer and could
be erased or changed by anyone else using that computer. In some public
computer labs, the Lee County libraries, all documents saved to the
Documents folder are automatically erased when the computer is shut down. (At other
locations it is necessary and proper to erase the files before you leave.)
SEEING IF YOUR DOCUMENT
WAS SAVED
CHECKING THE TITLE BAR
If your computer saved the
document ok, the title you will see up on the Title bar of your WORD 2007
screen is whatever you typed in the “File Name” box when you saved it - In this
case LIVING plus the date.
WHAT DOES SAVING DO?
In the computer world this
process of making a copy of a document that is on the screen of the monitor and
storing it on the Hard Drive or flash drive of your computer is called Saving.
And when you save a document to a storage device on your computer it is now
called a File. To review, a typed
document on your monitor screen is called File when it has been saved on a
storage unit like the Hard Drive or flash drive, before it is saved it is
called a document, and when it is on the screen it is also called a document. The
most important operation that has occurred here is that now you can turn off your
computer and that document you have typed on the screen is permanently stored
on the Hard Drive or flash drive of your computer. At some later time you can
come back to your computer and Open that document and make additions and
changes to it.
ANOTHER WAY OF SEE IF YOUR
DOCUMENT IS SAVED
Another way to see if you
saved the document is to click the “Office” button, and then click the “Open”
button. You should now see your file name on the screen in the Open
display.
Now click on the “Cancel”
button to get back to you document.
ADDING MORE TEXT TO
YOUR DOCUMENT ON THE SCREEN
NOW WE WILL ADD THE REST
OF THE WORDS OF TH E SENTENCE:
offers many wonderful
opportunities
RULE #4 REPEATED
IF YOU MAKE A MISTAKE
Should you make a mistake?
Here are the rules
RULE # 6
SAVING ADDITIONS AND
CHANGES
TO SAVE THE ADDITIONS YOU
MADE TO YOUR DOCUMENT
Here are the rules:
RULE #6A
SAVING ADDITIONS AND
CHANGES SHORTCUT METHOD
TO SAVE THE ADDITIONS YOU
MADE TO YOUR DOCUMENT
Here are the rules:
DETERMINING THE PURPOSE
OF THE I-BEAM
In addition to the cursor on
the screen, notice there is also an I-Beam. The I-Beam is the presence of the
mouse when it is in the TEXT area of the WORD 2007 text screen.
Notice when you move the mouse the I-Beam moves around the screen when it is in
the text area. Note: If you move the mouse I-beam out of the text area up
or down, it will change to an arrow. So the mouse has two personalities an
I-beam or an arrow depending on its location on the screen. (Later you will
find that the mouse has other personalities)
RULE #7
HOW TO MOVE THE CURSOR
THIS PROCESS ONLY WORKS WHEN
YOU ARE WITHIN THE WRITTEN TEXT ON THE SCREEN
Here are the rules for moving
the cursor:
1.
Move the I-Beam
of the mouse on the screen and place it where you want to put the Cursor,
2.
Then click on the
left mouse button without moving the mouse
3.
Move the I-Beam down
out of the text.
4.
You will note
that the Cursor has been placed where you clicked the I-Beam
DETERMINING THE PURPOSE
OF THE ARROW
If you move the I-Beam up
into the top of the Word 2007 processing screen, it turns into an arrow.
(Remember, we said the mouse has more than one personality.) The reason the
mouse turns into an arrow is so you can select options (commands) from the many
possibilities available on the Office Button or Tool bar.
FOUR IMPORTANT CONCEPTS
So far there are four things
that we have to deal with:
1.
The Cursor
2.
The mouse as an
I-Beam
3.
The mouse as an
Arrow
4.
Both the I-Beam
and the Arrow are attached to the mouse. When the mouse is moved the Arrow or
the I-Beam will move on the screen with the movement of the mouse.
NOTE: At this point you can
say that the mouse has two personalities on the screen an Arrow and an I-Beam
depending on the location on the screen
RULE # 8
PRINTING YOUR DOCUMENT
Before you print your
document you should add your name so we can tell whose document is being
printed.
To add your name, put the
cursor at the end of your text if it is not already there, and then peck the
Enter key twice. That will take cursor down two lines
Now type your full name.
Here are the rules for
printing a document:
MOVING THE CURSOR AROUND
Reminder: wherever the cursor
is, is where the next character you type will land, so it is very important to
understand how to move your cursor around?
There are several ways you
can move your cursor around in your document:
Using the I-beam is the most
common if you are moving the cursor any distance from where it is.
The rule is wherever you put
the I-beam within the text, and click, that is where your cursor will be set.
Try it with the document that is on your screen now. Put the cursor between
your first and last name and click. That will put the cursor between your
names. Now move the I beam out of the way. Now type in your middle initial.
Another way to move your
cursor short distances is to use the arrow keys. The right arrow key
moves the cursor to the right and the left arrow key to the left. The up arrow
key will move it up if there is room, and the down arrow key will move it down
if there is room. We will now practice moving your cursor both with the I-beam
and the arrow keys
RULE #9
CLOSING YOUR DOCUMENT
Here are the rules to close
your document:
RULE #10
SHUTTING DOWN YOUR
COMPUTER (also called Turn Off Computer in some computers)
NOTE: We are shutting down
the computer here so we can practice opening a saved document
Here are the rules to shut
down your computer:
GENTLE REMINDER: AGAIN IN
THE INSTRUCTIONS BELOW, WHEN IT SAYS CLICK IT MEANS LEFT CLICK
RULE #11
STARTING
YOUR COMPUTER - REPEATED
Here are the rules again
You should see the desktop
screen.
RULE # 12
OPENING A SAVED
DOCUMENT
Before you open a saved
document you must have your computer on and MICROSOFT WORD 2007 software started,
as above
Here are the rules: (Please
see Diagram D attached)
ADDING MORE TEXT
Type in your first and last
name – you should have already done this above – if not do it here
Peck the Enter key to start a
new paragraph
Type in your address
Peck the enter key to start a
new paragraph
Type in the city and state
and zip code
Peck the enter key to start
another new paragraph
Type in your complete
telephone number
Now save your additions by
using the SHORTCUT method below.
RULE # 6A – REPEATED
SAVING USING THE SHORTCUT
METHOD
The rules for saving using
the shortcut method:
The turning the wheel will
scroll the screen up and down if you have clicked on the screen at least once –
but your computer must be displaying more than one page on the screen for it to
work properly.
Close the document and turn
off the computer using the instructions above
Filed in WORD 2007 folders