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The following information will be helpful with regard to documenting your personal situation if you can't make it to work due to snow or ice conditions.
DOCUMENT! DOCUMENT! DOCUMENT!
Section 519 of The Employee and Labor Relations Manual authorizes postmasters or installation heads to approve administrative leave when circumstances meet the following criteria:
1) That an 'Act of God' occurred! (A storm in this case)
2) That the storm effected the general community and not just singular individuals.
3)That employees, despite their diligent efforts at reporting for work, were prevented because of the storm conditons.
For the purposes of documenting grievances if management refuses to grant administrative leave, in order to show that the above referenced three criteria existed, the following information will be needed in a grievance file case:
1) To demonstrate that criteria #1, an "Act of God' (storm condition) existed, obtain the following:
a) Newspaper accounts.
b) TV accounts (videotape news broadcasts after the storm).
c) Declaration of states of emergency by state, local authorities.
d) Show any cancellation of postal services, ie, carrier, MVS or highway contract drivers prohibited from delivery by postal management.
2) The following documentation is preferred to show that criteria #2 existed:
a) The number of employees who reported for work versus those who did not report for work, writen down by tour and/or craft, depending on which percentage is higher and makes a better demonstration for meeting the criteria. The Local APWU will provide this information.
b) 3971s for employees who called off requesting administrative leave, annual leave or leave without pay due to the weather conditions. The Local APWU will also provide this information.
3) The preferred documentation in order to meet the criteria is:
a) A WRITTEN STATEMENT from each employee outlining what efforts he/she actually made. This should include at a minimum:
i)The method of transportation used to get to work.
ii) The route taken to get to work.
iii) The problems related to the method used and routes taken that prevented the employee from reporting.
If our Union can show that a storm occurred that was general in nature, and that the storm effected meaningful groups of employes despite their diligent efforts to report to work, then we should be successful in winning administrative leave for the day or days in question.
Click HERE for a printable copy of a snow leave checklist you will need to complete.
Note: Those requesting sick leave or who are on sick leave are not entitled to administrative leave.
Your Union representative has copies of arbitration awards and other important information regarding administrative leave for snow or ice conditions for anyone who wishes to review them.
Email: MikeMcClellan@WestChesterAPWU.com
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December 19, 2000
Let it Snow, Let it Snow
Created November 10, 2000
Revised March 1, 2001
