By-Laws Revision – 1, April 22, 2005
The name of this organization shall be the 101st Airborne Division Vietnam Veterans , hereinafter referred to as the “ORGANIZATION”.
The objective of the organization shall be to preserve the memory of those who served in the 101st Airborne Division, and/or the 101st Air Cavalry Division, and/or the 101st Airborne Division (Airmobile) in the Republic of Vietnam; to support and enhance the fame and glory of the Division; to maintain and strengthen the bonds of comradeship which distinguished the men of that division; to provide for the gathering and circulating of information concerning all members; to provide for the patriotic assembly of all members in local and national reunions; to provide a means through which all members may gather on an informal basis; to be a vehicle all members may use to locate other Screaming Eagles with whom they have served; promote public understanding and appreciation of the service contributed by those Division members who served their country in the Republic of Vietnam; memorialize the recognition of those who suffered the terrible wounds of the war; actively seek to relieve the especial needs of those who served in the Republic of Vietnam; and to perpetuate the “SCREAMING EAGLE” spirit as to heritage and tradition for future generations.
Section 2 – AIMS:
A. The term “ORGANIZATION”, also means the equivalent of the whole membership of the 101st Airborne Division Vietnam Veterans organization. The “ORGANIZATION” assembly means the organization members attending an annual reunion. The “ORGANIZATION” assembly has full and sole power to act for the entire “ORGANIZATION” and does so by a majority vote of the current regular members present during an “ORGANIZATION” assembly meeting. When an “ORGANIZATION” assembly meeting has adjourned, the power to act for the entire “ORGANIZATION” reverts automatically to the Board of Governors in session.
Section 1 – ORGANIZATION MEMBER:
A. There shall be four (4) classes of individual membership with in the “ORGANIZATION”.
Section 2 – REGULAR MEMBER:
A. Any person who honorably served with the Division in the Republic of Vietnam is qualified for regular membership in the “ORGANIZATION”. Only current Regular Member of the “ORGANIZATION” are entitled to vote and to be elected to an office of the “ORGANIZATION”.
Section 3 – ASSOCIATE MEMBER:
Any person, who is interested in perpetuating the “SCREAMING EAGLE” spirit, may become an associate member of the “ORGANIZATION”. Associate Members of the “ORGANIZATION” are not allowed to vote and may not serve as elected officers (to include Chapter Delegate) of the “ORGANIZATION”, but may be appointed to positions of responsibility and are allowed to serve in that capacity.
Section 4 – HONORARY MEMBERS:
The Board of Governors may, by a majority vote, appoint an Honorary Member of the “ORGANIZATION”. Honorary Members are not allowed to vote and are not eligible to serve as an elected officer (to include Chapter Delegate) of the “ORGANIZATION”. Honorary Members may be appointed to positions of responsibility and are allowed to serve in that capacity.
Section 5 – FRIEND OF EAGLES/BENEFACTORS:
Do not meet the requirements for membership, but shall be authorized to receive the newsletter and attend the annual reunion with current subscription fees.
SECTION 6 – MEMBERSHIP BREAKDOWN:
A. Regular Membership can be no less than 75% of the membership.
Section 1 – OFFICERS:
A. The term Organization Officer is intended to comprise all of the Officers of the “ORGANIZATION”; elected or appointed.
Section 1 – BOARD OF GOVERNORS:
A. The Board of Governors shall govern the “ORGANIZATION”.
Section 2- STANDING AND SPECIAL COMMITTEES;
A. The standing committees of the “ORGANIZATION” shall include membership, annual reunion, audit and hearing that shall serve for a term corresponding to that of the appointing authority and will continue their duties until their successors have be appointed.
A. The annual reunion shall be considered the annual meeting of the “ORGANIZATION”.
Section 2 – QUORUM:
Two-Thirds (2/3) of the members of the Board of Governors must be present to constitute a quorum for the transaction of business at any Board of Governors meeting.
Section 3 – ANNUAL REUNION:
The Annual Reunion in the even years may be conducted at Ft. Campbell during the Week of the Eagles and during the odd years shall be held at a time and place specified by the Board of Governors. If the 101st Airborne Division (Air Assault) is deployed during even years the location will be specified by the Board of Governors. Anyone desiring to host the annual reunion shall request it in accordance with Policy Letter #2.
Section 1- ORGANIZATION REPRESENTATION:
A. Organization representation shall be the system of representing the individual member of the “ORGANIZATION”.
Section 2 – CHAPTER:
A. The National Chapter represents all organization members not represented by a Local Chapter.
Section 1 – PARLIMNENTARY AUTHROITY:
A. All decisions of parliamentary procedure shall be governed exclusively by “Roberts Rules of Order, newly revised” or as later amended which shall be the responsibility of the President or Presiding Officer to enforce.
Section 1 – DISSOLUTION:
A. Upon the dissolution of the “ORGANIZATION”, the “ORGANIZATION” Board of Governors shall, after paying or making provision for the payment of all of the liabilities of the “ORGANIZATION”, dispose of all of the assets exclusively for the purpose of the “ORGANIZATION” in such manner, or to such organization or organizations organized and operate exclusively for charitable purposed which shall at the time qualify as an exempt organization or organizations under section 501 (C) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the “ORGANIZATION” Board of Governors shall determine.
Section 1 – APPLICATION:
The Constitution and By-Laws of the 101st Airborne Division Vietnam Veterans organization shall govern, and be binding on all members of the “ORGANIZATION”.
Section 1 – AMMENDMENT OF CONSTITUTION:
A. This Constitution may be amended at any annual reunion of the “ORGANIZATION” by a two-thirds (2/3) majority vote of the current regular members present at an “ORGANIZATION” Assembly Meeting, provided that there has been previous notice.
B. Any proposed amendment must me mailed to the Secretary/Treasurer not later than 90 days prior to the annual reunion.
C. The Secretary/Treasurer shall notify all current regular members, in writing, no less than 30 days prior to the annual reunion of the proposed amendment.
Section 1 – ACCEPTANCE:
This Constitution was voted upon and approved by the membership of the 101st Airborne Division Vietnam Veterans organization and are hereby accepted as amended this 1st day, of October 2005.
OFFICIAL:
Posted.....5/11/05
A. The President, Vice-President, Sergeant-At-Arms shall be elected by the current regular membership at the “ORGANIZATION” Assembly meeting every other year, either in person or by absentee ballot.
Section 2 - TERMS OF OFFICE: (effective in the year 2006)
A. The President, Vice President and Sergeant-At-Arms shall be elected for a period of two (2)years.
Section 3 – VOTING ELIGIBILITY:
A. All current regular members of the “ORGANIZATION” shall be eligible to vote either in person or by absentee ballot.
A. The President, or such Officer as he may designate in writing, shall have the power to make and execute for, and in the name of the "Organization" such contracts and leases as may have received the prior approval of the Board of Governors.
Section 2 – DUTIES OF THE VICE-PRESIDENT:
Shall carry out the duties of the Office of President in the absence of the President, and be responsible for the execution of any duties assigned to him by the President.
Section 3 – DUTIES OF THE SECRETARY/TREASURER:
A. Shall be responsible for recording the activities of the "Organization" and maintaining appropriate files, mailing lists and necessary records of the "Organization".
Section 4 – DUTIES OF THE SERGEANT-AT-ARMS:
A. Shall maintain order and proper decorum during all meeting of the Organization".
Section 5 – DUTIES OF THE FOUR (4) YEAR GOVERNOR:
Shall perform duties as assigned by the President.
Section 6 – DUTIES OF THE TWO (2) YEAR GOVERNOR:
Shall perform duties as assigned by the President.
A. Upon receiving a sworn complaint from any member, or other person, the President shall place the complaint in the hands of the Hearing Committee for their investigation and recommendation.
Section 2 – SUSPENSION:
A. The President of the “ORGANIZATION” shall have the power to remove, by suspension, any member for a serious violation of established rules of the “ORGANIZATION”, pending a hearing before the Hearing Committee.
Section 3 – RECOGNITION:
A member has a right to be heard at the Board of Governors Meeting, or the Members Assembly, however, the President has the right to set a reasonable time limit (except Article III, Section 1, L) for each member to speak.
Section 1 – LOCAL CHAPTER:
A. As pursuant to Article VII, Section 2, B of this constitution, any group of five (5) current regular members of the “ORGANIZATION” desiring recognition as a Local Chapter of the “ORGANIZATION”, may qualify for recognition by adopting a Constitution and By-Laws, electing officers and submitting a written application to the President through the Secretary/Treasurer.
Section 1 – DUES:
A. To maintain the status of an organizational member in good standing, all appropriate annual membership dues must be paid and current.
Section 1 – AGENDA:
A. The President shall prepare an agenda for each regular or special meeting of this “ORGANIZATION” using the following order.
B. The President shall prepare an agenda for the National Chapter meeting using the following order.
1. Call to Order
Section 1 – COMMITTEES:
Each committee shall present a report to the Board of Governors at the Annual Reunion.
Section 1 – PRINCIPLE OFFICE:
The principle office of the “ORGANIZATION” shall be located with the “ORGANIZATION” Secretary/Treasurer.
Section 1 – INSURANCE:
The Board of Governors shall determine all insurance needs of this “ORGANIZATION” and its Chapters.
Section 1 – FISCAL YEAR:
The fiscal year of the “ORGANIZATION” shall begin on January 1st and end the following December 31st.
Section 1. ANNUAL REUNION MISCELLANEOUS;
A. Hotel Complimentary Rooms at the Annual Reunion.
Section 1- AMENDMENT:
A. These By-Laws may be amended upon written approval of two-thirds (2/3) of the membership of the Board of Governors.
Section 1 – ACCEPTANCE:
OFFICIAL:
CONSTITUTION
OF THE
101ST AIRBORNE DIVISION VIETNAM VETERANS ORGANIZATION
Section 1 – NAME:
Section 1 – OBJECTIVE:
B. The “ORGANIZATION” is organized as and shall remain a non profit organization, further, the “ORGANIZATION” is established for the mutual benefit of the organization members without restrictions or discrimination based on age, sex, religion, race, ethnic group, national origin, status, or disability.
C. In this CONSTITUTION & BY LAWS, whenever a gender designation is used it shall be interpreted to include both male and female as is appropriate from the context. Further, whenever the singular is used it shall be interpreted to include the plural as is appropriate from the context.
D. The organization members shall not use the name of the “ORGANIZATION” to engage in any political or profit making activities.
E. No profit or earnings from the “ORGANIZATION” shall accrue to any of the organization members, Nor shall any of the organization members realize any financial gain, directly or indirectly, from any “ORGANIZATION” funds.
F. The “ORGANIZATION” shall be dedicated to fraternal, social, educational, literary, charitable, and beneficial purposed.
1). Regular
2). Associate
3). Honorary
4). Friends of Eagles/Benefactor
B. The term organization member is intended to comprise all four (4) classes of membership.
C. All qualified applicants must submit an application for membership in the “ORGANIZATION” including appropriate membership dues to be considered an organizational member in good standing.
D. To maintain the status of an organizational member in good standing all appropriate annual membership dues must be paid and current.
E. All members must be in good standing of the “ORGANIZATION” before they may participate in any “ORGANIZATION” functions.
B. At any time during the application process or after acceptance as a regular member, any member of the “ORGANIZATION” may request verification of assignment to the Division in the Republic of Vietnam, and/or honorable service. The applicant is responsible to provide acceptable documentation to prove that they served with the Division and that they have an honorable discharge (separation).
C. Past Presidents shall be life time members in good standing.
B. Associate & Honorary Members (spouses, widows, widowers, ancestors or lineal descendants of veterans) can be no more that 22.5% of the membership.
C. Reference: IRS Publication 3386 dated June 1999, IRS Code 501(C)(19).
1. The elected Officers shall consist of a President, Vice President, Four (4) Year Governor, Two (2) Year Governor, Secretary/Treasurer, Sergeant-At-
Arms, and Chapter Delegate.
2. The Organization Officers who may be appointed by the President are Chaplain, Newsletter Editor, Webmaster, and various committee members as needed.
3. The office of President Emeritus is an Honorary Distinction permanently bestowed upon a deserving past President.
4. Elected Officers may be appointed to other Officer Positions.
1. The control of the property and the sovereign, absolute and final control over the affairs of the “ORGANIZATION” shall be vested in the Board of Governors.
2. The Board of Governors shall decide all of the policies of the “ORGANIZATION”.
3. May recognize a Chapter by issuing a charter to that Chapter.
4. May revoke for cause the charter of a Chapter.
5. Shall settle any discussion over eligibility, election, conduct, expulsion or reinstatement of any Organization Officer or Organization Member and shall settle any discussion over all other matters that may influence the welfare of the “ORGANIZATION”.
6. In addition the Board of Governors shall have the final authority when interpreting all documents, all policies and all procedures concerning the “organization”, to include, but not limited the Constitution, By-Laws and the Standing Rules.
B. The “Organization” Board of Governors is composed of the:
1. President
2. Vice President
3. Four (4) Year Governor
4. Two (2) Year Governor
5. Secretary/Treasurer
6. Sergeant-at-Arms
7. One (1) delegate from the National Chapter
8. One (1) delegate from each qualified Chapter.
C. In the event that a position on the Board of Governors becomes vacant the President shall appoint a current regular member to serve until the position is filled at the next regular election.
1. In the event that the President and Vice-President become vacant at the same time, the Board of Governors, by a simple majority, shall appoint a President from the current regular membership to serve until the next regular election.
D. The authority of the Board of Governors lies solely within the Board of Governors meeting.
E. The Organization Officers (except Article V, Section 1 A C) shall have no authority to act, except the President, or if assigned specific duty by the President,the Secretary/Treasurer, and the Sergeant-At-Arms as specified by the “ORGANIZATION” Constitution and By-Laws.
B. A special (select or Ad Hoc) committee of the “ORGANIZATION” is a committee which shall be appointed as the need arises to carry out a specified task and at the completion of which its final report is accepted by the president, the committee automatically ceases to exist.
B. A Board of Governors meeting is a business meeting of the “ORGANIZATION” Board of Governors and is held during the annual reunion or at the call of the President.
C. An “ORGANIZATION” assembly meeting is a regular (or stated) meeting of the “ORGANIZATION” assembly and is held during the annual reunion.
D. A special meeting is a special (or called) meeting of the Board of Governors. A special meeting of the Board of Governors may be called by the President and shall be called upon the written request of three (3) current members of the Board of Governors.
E. Any meeting called by the President or the Board of Governors must have notice and the reason, therefore, given to each member in sufficient time to allow attendance. Notice of the time, place, and exact purpose of the meeting may be given by telephone or in writing. Matters not stated in the notice shall not be taken up at the meeting.
B. “ORGANIZATION” member representation shall be fulfilled through the National Chapter or a Local Chapter.
B. Members who desire representation by a Local Chapter may qualify for recognition by adhering to the process described in the By-Laws, Article IV, Section 1.
C. Members may select the Chapter (except the “ORGANIZATION” President) that they will be a member of and be represented by. If a member has no preference he will be a member of the National Chapter.
D. A member shall belong to only one (1) Chapter.
E. All Local Chapter members must also be members of the “ORGANIZATION”.
B. A copy of the most recent edition of “Roberts Rules of Order, newly revised”, or as later amended, shall be present at all “ORGANIZATION” meetings.
B. Any such assets not so disposed of shall be disposed of by the District Court of the county in which the principle office of the “ORGANIZATION” is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine which are organized and operate for such purposes.
Changes to Article VI, Section 3-Annual Reunions was voted upon and approved by the membership and are hereby accepted as amended this 26 day of August, 2011. Signed by Charles Allen, President and Thurston Mosley, Secretary/Treasurer.
ORIGINAL SIGNED
Wallace "Wally" Morrow
President
ORIGINAL SIGNED
James "Doc"Feliciano
Secretary/Treasurer
OF THE
101ST AIRBORNE DIVISION VIETNAM VETERANS ORGANIZATION
Section 1 - ELECTION OF OFFICERS: (effective in the year 2006)
B. The Four (4) Year governor shall be elected by the current regular membership at the “ORGANIZATION” Assembly meeting, every other year, either in person or by absentee ballot.
C. The National Chapter Delegate shall be elected by the current regular members of the National Chapter, either in person or by absentee ballot every other year at the annual reunion prior to the “Organization” Assembly Meeting.
D. The Local Chapter Delegate shall be elected by the Local Chapter current regular members.
E. The National or Local Chapter Delegate may also be one of the “ORGANIZATION” Officers.
B. Four (4) Year Governor shall be elected for a period of four (4) years.
C. Upon election of the new Four (4) Year Governor (every 2nd year) the current Four (4) Year Governor becomes the Two (2) Year Governor and serves for a period of two (2) years.
D. The National and Local Chapter Delegate shall be elected for a period of two (2 years).
E. Secretary/Treasurer term will be no less that two (2) years, but will continue in this position indefinitely, or until no longer able to fulfill this position as determined by the president. If the Secretary/Treasurer position is vacated between election years a temporary Secretary/Treasure will be appointed by the organizational president.
B. Only current regular members of a Chapter may be allowed to vote for their Chapter Delegate.
C. Any Elected Officer who is also an Elected Delegate shall have two (2) votes (except the President).
D. The President shall vote only in instances where a tie vote exists (except if he is also an Elected Delegate, then he may vote the Delegate Vote).
Section 1 – DUTIES OF THE PRESIDENT:
B. Shall chair all of the Board of Governors, the "Organization" Assembly and the National Chapter meetings.
C. Shall vacate the chair immediately after completion of the election of the New President.
D. Shall appoint all chairpersons for all committees.
E. Shall be Ex-Officio Member of all committees of the "Organization".
F. Shall carry out all orders given by the Board of Governors.
G. Shall prepare the agenda for all meetings, regular or special.
H. Shall have the power to act in an emergency without permission of the Board of Governors.
I. Shall make a report of the emergency and his actions, in writing, to all members of the Board of Governors within one (1) week after his decision to act.
J. Shall cause an investigation by competent authority of any allegation of a criminal act against the "Organization" and is bound to prosecute if the findings warrant it.
K. Shall have the authority to excuse members of the Board of Governors, for cause, from a meeting.
L. Shall be a member of, and the President of, The National Chapter and conduct the election of the Chapter Delegate at a chapter meeting at the Annual Reunion, prior to the membership assembly meeting.
M. Shall not make any political statement, or political endorsement, speaking for the "Organization", without the prior approval of the Board of Governors.
B. Shall conduct all correspondence not otherwise specifically delegated by the President in connection with said meetings, and shall be responsible for carrying out orders, votes and resolutions not otherwise committed.
C. Shall maintain a list of the members of the Board of Governors, including their home addresses and home phone numbers.
D. Shall keep minutes if the meetings of the "Organization", and cause them to be recorded.
E. Shall perform such duties as are herein specifically set forth and such other duties as are customarily incident to the office, as may be assigned by the President.
F. Shall be responsible for overseeing the “ORGANIZATION” publication and the distribution of same to the membership.
G. Shall keep records of the receipts and disbursements of all monies and securities of the "Organization”.
H. Shall not pay an unauthorized invoice.
I. Shall pay for all authorized invoices.
J. Shall receive all monies and securities, and deposit the same in a depository approved by the Board of Governors.
K. Shall submit his records, for audit, to the audit committee chairman in sufficient time so as to ensure its being in his hands at least two (2) weeks prior to the Annual Reunion.
L. Shall prepare a financial report of the "Organization" and submit it to the Board of Governors at the Board of Governors meeting at the Annual Reunion each year.
M. Shall be responsible for conduct of Quartermaster Sales Items.
N. Shall be responsible for all organizational equipment.
B. Shall be the custodian of the colors and color guard equipment and ensure they are available for all required functions.
B. The committee shall notify the defendant by certified mail informing him as to the nature of the complaint, including the time and place of the hearing.
C. The committee shall hold such hearing behind closed doors and have both the complainant and the defendant (if defendant is unavailable a written response to the complaint by the defendant is acceptable) present.
D. The burden of proof shall rest solely upon the complainant.
E. The defendant may, if he wishes be represented during the hearing by any member (except members of the Board of Governors) of his choice.
F. If, after hearing all the facts and having evaluated the evidence pertaining to the matter, the committee finds no substance to the complaint, it shall dismiss it. If, on the other hand, it finds substance, the committee shall report its findings to the Board of Governors for action.
G. The Hearing Committee shall not render its decision on the complaint until the defendant has been notified, in writing by certified mail of its conclusion.
H. The defendant will be allowed to respond to the complaint and findings of the Hearing Committee to the Board of Governors before the Board of Governors makes it decision and takes any action concerning the defendant.
I. The Board of Governors, after receiving the findings of the Hearing Committee and allowing the defendant to respond, shall:
1. Dismiss the complaint.
2. Issue a public reprimand.
3. Dismiss the offender for the “ORGANIZATION”.
J. If the Board of Governors dismisses the defendant from the “ORGANIZATION” the defendant has the right to appeal the Board of Governors decision to the members at the next “ORGANIZATION” Assembly Meeting.
K. The members at the Members Assembly have the right, by majority vote, to reinstate the defendant.
L. There shall be no time limit placed upon the defendant when presenting his side of the complaint to either the Board of Governors or the “ORGANIZATION” Assembly Meeting.
M. The decision of the membership shall be final.
B. No suspended member shall enjoy any privileges of the ‘ORGANIZATION” until returned to the membership in good standing.
B. The application for the Local Chapter recognition shall be accompanied by a copy of the Local Chapter Constitution and By-Laws along with the names and addresses of it’s Officers/Members.
C. The Secretary/Treasurer shall forward copies of the application, Constitution and By-Laws of the Local Chapter by mail to all members of the Board of Governors for approval. Failure of a member of the Board of Governors to respond within two (2) weeks of the date of the letter of transmittal shall be noted as having accepted the application and Constitution and By-Laws.
D. Upon approval (including non-receipt) from a majority of the Board of Governors, the Secretary/Treasurer shall prepare a suitable document of recognition in the form of a Charter, secure the signature of the President thereto and transmit it to the newly recognized Local Chapter.
E. The Local Chapter may prescribe additional dues for the transaction of it’s own business.
F. Each Local Chapter shall conduct all activities under it’s own title, and shall not use the title of the “ORGANIZATION”, unless specific authority has be approved by the “ORGANIZATION” President.
G. The “ORGANIZATION” shall not be responsible in any way for any obligation incurred by a Local Chapter regarding any circumstance, except when specifically approved in writing by the “ORGANIZATION” President.
H. Local Chapters shall report their officers and delegates to the “ORGANIZATION” at least four (4) weeks prior to the Annual Reunion.
I. The Board of Governors may revoke (involuntarily dissolve a Local Chapter) the Charter of any Local Chapter which fails to maintain it’s membership in the “ORGANIZATION” or engages in activities that are opposed to the best interests of the “ORGANIZATION”.
J. When a Local Chapter dissolves or is dissolved by an act of the Board of Governors or attains inactive status, all Local Chapter funds will revert to the “ORGANIZATION” treasury. The funds reverted to the National Treasury shall be available to the Chapter upon reactivation or reinstatement.
K. Local Chapters dissolved under this section, shall have the right to appeal the decision of the Board of Governors to the membership for reinstatement.
L. Any Local Chapter Constitution and By-Laws, or parts thereof found to be in conflict with the “ORGANIZATION” Constitution and By-Laws shall be governed by the Articles of the “ORGANIZATION” Constitution and By-Laws.
M. The name of the National Chapter shall be the Camp Eagle Chapter. It is recommended that Local Chapters be named after Fire Bases, Fire support Bases, Operations, Commanders, Medal of Honor Recipients, or other significant memories of our experience in the Republic of Vietnam.
B. The annual dues of this “ORGANIZATION” shall be determined by the Board of Governors.
1. Call To Order (Post Colors and Pledge of Allegiance)
2. Roll Call Of Members of the Board of Governors
3. Invocation
4. Reading and Acceptance of the previous meeting minutes
5. Reading of Correspondence
6. Request (members, or others wishing to address the Board of Governors)
7. Unfinished Business
8. Election of Officers (Membership Assembly meeting only)
9. Installation of New Officers and/or Delegate
10. New Business
11. Good of the “ORGANIZATION”
12. Adjournment
2. Invocation
3. Reading and Acceptance of the previous meeting minutes
4. Request (members wishing to address the Chapter)
5. Election of Chapter Delegate
6. Installation of Chapter Delegate
7. Good of the Chapter
8. Adjournment
1. If an when our organization receives a free complimentary hotel room from the reunion hotel that room shall be provided to the Secretary/Treasurer for lodging during the length of the complimentary period (whether 1 day or 2 days, etc.) After the complimentary period it is the responsibility of the Secretary/Treasurer to provide for his own lodging.
2. This room shall also be provided for maintaining records, etc, at the discretion of the Secretary/Treasurer.
3. The officiating Secretary/Treasurer shall use the first complimentary room.
4. If there is more than One Complimentary hotel room at the annual reunion they shall be issued as designated by the Board of Governors
B. Because the hospitality room can be limited in size (sometimes a hotel room may serve as the hospitality room), we propose that rules be established governing the sale of merchandise in the hospitality room.
1. The Board of Governors will approve vendors.
2. Vendors will be responsible for staffing their own tables, and merchandise, at all times.
3. Members attending the reunion are not responsible in any way for the merchandise in the hospitality room. The vendor has sole responsibility (liability) for any and all merchandise brought into the hospitality room for sale.
4. The vendor must designate at least one alternate party that will be available to staff his table in the event he is unable to do so at any time. This designee will be allowed to staff the table in the vendor’s absence.
5. If the vendor cannot staff his table, he must remove his table and merchandise from the hospitality room.
a.The size and number of tables will be governed by the space available in the hospitality room.
b. If a hotel room is serving as the hospitality room, then only two table configurations will be allowed; one table 3 feet by 6 feet, or two tables 4 feet by 4 feet.
c. If a banquet room is serving as the hospitality room, then two tables 3 feet by 6 feet, and or two tables 4 feet by 4 feet will be allowed.
f. The vendor will pay the organization for the right to sell merchandise at the reunion.
1. The vendor will pay the Organization Secretary/Treasurer $20.00 in cash or check for a table that is 3 feet by 6 feet.
2. The vendor will pay the Organization Secretary/Treasurer $15.00 in cash or check for a table that is 4 feet by 4 feet.
3. The above stated fees will allow the vendor to display his/her merchandise in the hospitality room for the duration of the reunion.
g. The Board of Governors has the authority to regulate table fees.
B. Notice of any proposed amendment, with a copy of the text thereof, be given in writing to each member of the Board of Governors at least six (6) weeks prior to the voting of the amendment.
These By-Laws were voted upon by the Board of Governors of the 101st Airborne Division Vietnam Veterans organization and are hereby accepted as amended this 22 day of April, 2005. Changes to Article 1, Section 1 & 2 were voted on by the Board of Governors and hereby accepted as amended this 26th day of August 2011 and singed by Charles Allen, President and Thurston Mosley, Secretary/Treasurer .
Revision 1
ORIGINAL SIGNED
Wallace "Wally" Morrow
PresidentORIGINAL SIGNED
James "Doc"Feliciano
Secretary/Treasurer
