Party Planner 6 to 8 weeks before:
Review budget for party Make list of people planning to invite Reserve party location-if not having at your home Plan menu Order catered food Organize recipes into one place Make list of nonperishable food Divide food into number of weeks until party-purchase items on list every week
Plan colors for event and list decorations needed.
5 weeks before:
Check serving dishes, linens, and silverware or paper supplies you will need Add needed items to master shopping list Reserve any needed rental equipment: chairs, punch bowls, serving dishes, etc.
Buy or make invitations include directions to event
Review budget : record items you purchased Plan decorations Add needed items to shopping list
Decorations planning to make yourself. In your notebook create a project page include:
4 weeks before:
Send invitations Plan centerpieces Order or make a project page (as above) if making your own
Review budget: record items you purchased Plan games , activities, prizes, and favors Add needed items to master shopping list Make a project page (as above) if making your own List where instructions can be found for games or make a copy and include in your notebook.
Plan clothing you are going to wear: shoes, hosiery, suit, dress, etc. Reserve rooms for out of town quests
Confirm any reservations, catered food order or rental equipment requests you have made for the party Pay fees
Continue working on home-made decorations, favors, etc. Review menu list for missing items: ice cream, coffee, drinks, ice, nuts, etc.
3 weeks before:
Wash and press linens Polish silverware-if not using plastic Clean candlesticks With menu in hand identify serving bowls you are going to use Purchase or borrow any needed items
Plan table settings: place cards, napkin rings, napkins etc. Add needed items to master shopping list Make a project page (as above) if making your own
Continue working on home-made decorations, favors, etc. Review budget: record items you purchased Baked treats Place dry ingredients in a plastic bag. Tape recipe card to outside
2 weeks before:
Create cooking schedule. Note cooking times of planned dishes and mark a time each dish needs started Post on bulletin board or refrigerator
Review RSVPs. Make place cards. Continue working on home-made decorations, favors, etc. Review budget: record items you purchased Wash, press, polish clothing you are going to wear Make a party schedule: start time, order of games, time meal to be served etc. Purchase film, batteries, etc.
1 weeks before:
Wash plates, silverware, and bowls you are planning to use. Bake cookies etc. On a slip of paper write the name of a dish you are going to serve and time needs to be started place in serving bowl with -measured dry ingredients in a plastic bag
Organize games and review instructions. Complete home-made decorations, favors, etc. Review budget: record items you purchased Wrap gifts Clean house
Day before:
Chop vegetables and prepare salads and soups that can be made ahead Set table Decorate if permitted Purchase ice Make dessert and vegetable platters. Refrigerate. Pick up ordered food
Day of:
Decorate Pick up rental equipment and floral arrangements Review party schedule and follow Follow cooking schedule Prepare cameras and recorders Relax and enjoy!
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