Pink Triangle Community Services is a non-profit organization, established on October 18, 1993 in Regina, Saskatchewan. Our mission is to improve the well-being of gays, lesbians, and bisexuals in Regina and the surrounding area. We believe that health is a state of complete physical, mental, and social well-being, not merely the absence of disease or infirmity. Health is a fundamental human right. We offer many services to Regina's community, including social groups, peer support, a store with gay/lesbian/bisexual themed merchandise, and an informational phone line.

PTCS Constitution

Table of Contents: Pink Triangle Community Services
Article 1 - Name
Article 2 - Mission
Article 3 - Goals
Article 4 - Board of Directors
Article 5 - Officers
Article 6 - Signing Officers
Article 7 - Membership
Article 8 - Constitution and By-law Change
Article 9 - Fiscal Year
Article 10 - Meetings
Article 11 - Dissolution
 

 Article 1 - Name

The organization shall be known as Pink Triangle Community Services Inc, as established by the founding board on October 18, 1993, in Regina, Saskatchewan
The Acronym PTCS shall also identify the organization.

Article 2 - Mission Statement

To improve the well-being of gays, lesbians,  bisexuals, and transgendered.

Article 3 - Goals

The goals of the PTCS are:
3.1  To assess the mental, emotional, physical and social health care needs of the gay, lesbian and bisexual community in Regina and area.
3.2  To educate the gay, lesbian and bisexual community about health issues and to encourage participation individually and collectively in meeting those needs.
3.3  To facilitate the development of programs and services that address the mental, emotional, physical, and social health care needs of gays, lesbians, and bisexuals.
3.4  To educate and inform health care and social service professionals and agencies about the health care needs of gay, lesbians and bisexuals and provide them with information about how they can better meet those needs.
3.5  To develop referral and networking services that allow gays, lesbians, bisexuals and health care and social service professional agencies to work together to meet those needs.
3.6  To develop leadership skills within the gay, lesbian and bisexual community so the community is better able and equipped to develop and maintain mechanisms an coalitions that will allow the gay, lesbian, and bisexual community to attain and maintain a higher level of health care.
3.7  To develop referral and networking services for families and friends of gay, lesbian, and bisexuals so they are able to have their health care needs met.
3.8  To educate and inform the general community about the health care needs of the gays, lesbians, and bisexuals and how the general community can facilitate better health care for all members of the community.
3.9  PTCS shall carry out its mission without purpose of gain for its members, and any profits or other accretions to the organization shall be used solely to promote its objectives.

Article 4 - Board of Directors

4.1  The elected board of directors of Pink Triangle Community Services shall consist of a minimum of 6 members and a maximum of 20 members.
4.2  Eligibility
Any members of PTCS shall be eligible to serve as an elected member of the Board of Directors, with the exception of paid staff of PTCS.
4.3  Election
The election of the Board of Directors shall occur at the Annual General Meeting of PTCS of Regina.
4.4  Term of Office
Board members shall be elected to a term of one year.
4.5  Temporary Absence
A temporary absence of no more than two months may be approved by the majority vote of the Board of Directors.  The Board shall allocate the duties of the elected director who is temporarily absent to another Board Member.
4.6  Removal of an Elected Director
An elected director may be removed from office for reasonable cause by the unanimous vote of the other elected directors, and ratified by a two-thirds majority vote of the members of PTCS at a general meeting.
4.7  Vacancies
If a director’s position becomes vacant, the Board shall have the power to appoint a replacement until the next annual general meeting, or call a general meeting for a by-election to fill the vacancy.
4.8  Remuneration
The Directors shall serve without remuneration and no Director(s) shall directly receive any profits from his/her position as such, provided that a director may be paid reasonable expenses incurred by her/him in the performance of his/her duty.
4.9  Duties of Directors
Directors shall:
4.9.1  Be responsible for attending all Board meetings and the committees for which they serve, and for participating in the affairs of the Board.
4.9.2  Inform the Secretary, in advance of a meeting, of the member’s impending absence.
4.9.3  Be considered to have withdrawn as a Director, should a member miss three regular meetings without reasonable cause during the fiscal year.  In such and instance, that member’s seat will be declared vacant by the chair and subject to the provisions in 5.7.

Article 5 - Officers

5.1  At the first meeting of the Board of Directors after the General Meeting the Directors shall appoint 2 (two) Co-chairs, a Treasurer, and a Secretary, with preference to gender equity, to serve for the coming term.
Duties shall include the following:
5.1.1 Co-Chairs
The co-chairs shall be responsible for the following:
a.  Chairing meetings of the Board of Directors and the General Meetings of the PTCS.
b.  Coordinating the work of the other elected directors.
c.  Drawing up, in consultation with other Board members and staff, the agenda of meetings.
d.  ensuring that qualified persons are appointed to act as spokespersons for PTCS.
e.  Serving as ex-officio members of all committees of PTCS.
f.  The co-chairs may delegate other member of the Board of Directors to serve on committees.
5.1.2  Secretary
The Secretary shall be responsible for the following:
a.  Ensuring that all routine correspondence of PTCS is dealt with efficiently.
b.  Ensuring that the minutes of all Board of Director and General Meetings of PTCS are dealt with efficiently.
c.  Ensuring that the proper documents are filed yearly with the Corporations Branch of Saskatchewan Justice and any other appropriate agencies.
5.1.3  Treasurer
The treasurer shall be responsible for the following:
a.  Serve as chief financial officer for PTCS.
b.  Ensure that all funds of PTCS are collected and dispersed properly.
c.  Ensuring that all financial records of PTCS are maintained in good order.
d.  Ensuring that all local, provincial and federal tax forms and other related financial statements are filed as required by law.
e.  Ensuring that regular financial reports are provided to the Board of Directors and annual reports are provided to the members of PTCS.
f.  Ensuring that an annual budget of PTCS is prepared in consultation with the Board of Directors and staff.
g.  Ensuring that the financial records of PTCS are audited or reviewed in accordance with provincial and federal laws.
h.  Serves as a member of the Fundraising Committee.

Article 6 - Signing Officers

6.1  The signing officers of PTCS shall be the treasurer, one of the co-chairs, and one other board or staff member.
6.2  Any cheque shall require the signature of the Treasurer and one other signing officer.

Article 7 - Membership

7.1  Definition of a Member
A member of PTCS is anyone who has been accepted by the Board of Directors as per the membership policy and who is in agreement with the objectives of PTCS.
7.2  Duration of Membership
The membership period shall be one (1) year, renewable on the first day of the new fiscal year.
7.3  Voting Member
All approved members who have been members in good standing prior to the General Meeting shall be eligible to vote at that General Meeting and at all subsequent General Meetings of PTCS, in that fiscal year.
7.4  Removal of a Member
A member may have his/her membership revoked for reasonable cause by the unanimous vote of those present an voting at a meeting of the Board of Directors and ratified by a two-thirds majority vote of the members present and voting at a General Meeting of PTCS.  The member may appeal to the membership at a General Meeting of PTCS.  The membership of the member in question shall be suspended until the appeal process is complete.

Article 8 - Constitutional and By-law Change

8.1  The constitution and by-laws of PTCS may be amended at general meeting called for that purpose, provided that proposals for change have been circulated or posted for availability to all members 21 days in advance of the meeting.
Amendments must be approved by a two-thirds majority at the annual general meeting.

Article 9 - Fiscal Year

The fiscal year of PTCS shall be May 1 to April 30 yearly.

Article 10 - Meetings

10.1 General Meetings
a.  There shall be an Annual General Meeting of PTCS between 01 April and 30 June of each year at which financial statements shall be presented, Board Members elected, and any other business conducted.
b.  Members shall be given at least twenty-one (21) days written notice of the meeting.  A notice of the Annual General Meeting may also be published in a local newspaper within one (1) month prior to the meeting.
c.  A quorum at a General Meeting shall  be 50%+1 members of the Board of Directors and any members in attendance.
10.2  Meetings of the Board of Directors
a.  Meetings of the Board of Directors shall be held at least quarterly and at regular scheduled times determined by the Board of Directors.
b.  The quorum shall be a simple majority (i.e. one half of the total plus one) of the Board of Directors.
c.  The Secretary shall give at least three days notice the elected Directors when a special meeting of the Board of Directors is scheduled.
d.  The attendance of non-board members at the meeting of the Board of Directors shall be at the discretion of the Board of Directors.
e.  Rules of Order:  All proceedings of the Board of Directors shall be governed by Robert’s Rules of Order except as otherwise provided.
f.  The board may, from time to time, strike standing and ad hoc committees.
g.  Minutes of each Board Meeting shall be distributed to Board Members, not later than seven (7) days following a meeting.

Article 11 - Dissolution

11.1  Procedure
Dissolution of PTCS shall be proposed by the Board at a General Meeting called for that purpose – All members shall be notified in writing at least 21 days prior to the meeting.  Dissolution shall be approved by a two-thirds majority vote of those members present and voting at the meeting.
11.2  Assets
In the event of the dissolution of PTCS, all of the assets of the organization shall be given to an appropriate non-profit corporation or registered charity as approved by the membership.