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Chapter 17

Elements of a business plan

17.1: Elements of a business plan

bulletBusiness plans should contain enough information to provide:
bulleta clear, concise statement of the goals of the business
bulletwell-developed plans for achieving goals
bulletreliable control standards for measuring performance
bulletMost business plans cover four elements:
bulletgetting into business and dealing with the start-up problems
bulletmanaging oeprations
bulletmarketing the product
bulletmanaging the financial requirements
bulletThe contents of a good business plan:

Part A: Executive summary

  1. Description of the business, its location, owners, market, products and ownership structure
  2. The purpose of the plan
  3. A concise statement of the business's goals
  4. Situational (SWOT) analysis- an investigation of marketing opportunities and potential problems

Part B: Operations plan

  1. Description of the products
  2. Description of the production process
  3. Any future research and development plans
  4. Skills analysis- potential needs and requirements

Part C: Marketing plan

  1. Analysis of existing competition
  2. Sales forecast, predicting market growth
  3. Outline of the marketing strategies for:
bulletProduct
bulletPrice
bulletPromotion
bulletPlace (distribution)

Part D: Finance plan

  1. Breakdown of present financial requirements
  2. Financial forecasts for the next three to five years
  3. An accurate system of record keeping
  4. Financial control strategies
bulletThe 8 crucial questions to be answered in preparing a business plan:
  1. What type of business do you want to establish?
  2. What do you already know about the business?
  3. What goals would you like to achieve?
  4. How will you make your products?
  5. Who will buy your product?
  6. What strategies will you use to sell your products?
  7. How much money will you need to start and keep operating?
  8. How are you going to determine the business success or failure?

17.2: Executive summary

bulletThe executive summary is an overview of the entire business plan, and it is written for an 'executive' audience.
bulletThe executive summary outlines the main elements in the business plan:

 

Executive Summary

1. Introduction
bulletTitle
bulletMission Statement
bulletBrief description of the products
bulletMain goals
bulletSWOT analysis
2. Summary of the operations plan
bulletPersonnel requirements
bulletPlant and equipment requirements
bulletProduction method
3. Summary of the marketing plan
bulletTarget market
bulletSales forecast
bulletMarketing strategies
4. Summary of the financial plan
bulletEstablishment costs
bulletForecast of revenue for 3 to 5 years
bulletProfit projections
5. Conclusion
bulletValue of the proposal
bulletStrengths and opportunities of a business idea

 

bulletAll business owners should market, rather than run their businesses.
bulletWhen starting a business the owner needs to choose the best structure: sole trader, partnership, private company or public company.
bulletThe purpose of the plan is to present relevant information to interested third parties.
bulletSituational analysis- a detailed description of the internal and external environments of the business.
bulletThe three main areas covered by a situational analysis are:
bulletGeneral conditions- economy, social factors, technology, culture, political factors, legal factors, international environment
bulletCompetitors- direct and indirect, strengths, weaknesses, market share, future plans, customer base, marketing strategies
bulletIndividual business owner- strengths and weaknesses
bulletThe objectives of the business should be clearly stated. Establishing a business's objectives is absolutely essential for business success.
bulletA strategy is a plan defining the approach that a business will take to achieve specific objectives.

17.3: Operations plan

bulletThe three main areas:
Operations Plan
1. Describe the production process
bulletProduce a clear, concise description of how the product is to be produced
bulletIdentify individual stages of production
bulletItemise the full range of products
bulletOutline the production requirements
2. Desig quality control procedures
bulletIdentify quality control procedures
bulletDetermine methods of quality control
3 Conduct a personnel skills audit
bulletForecast employee requirements
bulletOutline essential skills and experience of employee
bulletIdentify areas of employee expertise and deficiency

17.4: Marketing plan

bullet The marketing plan contains:
bulletmarket analysis- researches the size of the market, number and size of competitors, overall market growth, average profit level for each competitor in the market, segments of the market that the business intends to target, location of the target market and information available about the target market.
bulletsales forecast- an estimate of the amount of the product that a business expects to sell over a certain period, based on specified levels of marketing effort.
bulletmarketing strategy- a plan that outlines how the business will use its resources to achieve its marketing objectives.

17.5: Finance plan

bulletThe key to developing any finance plan is the ability to:
bulletestimate cash flow projections
bulletprepare profit & loss projections
bulletprepare budget projections
bulletprepare a break-even analysis
bulletA business owner should include the following in the business plan:
bulletthe business history
bulletprofit & loss statements showing the profitability of the business
bulleta balance sheet listing all the assets and liabilities expressed at their current values.
bulletOther relevant statements, including turnover, gross and net profit, and a projected cash slow statement.
bulletFinancial requirements: Outlines types of finance: debt or equity, short-term loans, medium-term loans, long-term loans.
bulletForecasts- cash flow projections, profit & loss projections, balance sheet projection, break-even analysis , records, financial controls.

17.6: Business plan template

bulletsee text book pages 378-389

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