LEARNING MICROSOFT WORD 2000
Chapter 1: Documents

3.0 CREATING A NEW DOCUMENT
It is important to note that in Word 2000, as with most Office 2000 applications, there is generally more than one method of performing a task.

In this book we will attempt to teach you the method that is easiest to learn. As you become more familiar with the application you will develop your own preferred approach.

Step 3.1 Click on the new button on the tool bar to open a new document.

Figure 3.1

Step 3.2 Check that the normal view button at the bottom left of the window has been selected.

Step 3.3 Click on the normal view button at the bottom left of the window.

Figure 3.2

Your screen will revert to its earlier state. It now displays a blank document.

4.0 ENTERING TEXT
Obviously the first thing to learn when using a word processing application is how to enter text. If you already know how to type, much of the following section will be familiar.

Typing upper case letters
If you are going to type a series of upper case (capital) letters, the easiest thing to do is set the caps lock on. This means that you can just type normally and all the letters or characters will appear in upper case.

Step 4.01 Press the Caps Lock key on your keyboard to set caps lock on.

Step 4.02 Type memo.

The text will appear in upper case on your screen.

Figure 4.1

Note that the insertion point moves along as the text is entered, but the end marker remains in the same place indicating the end of the document.

Step 4.03 Press the Caps Lock key again to return to standard text entering mode.

Step 4.04 Press the Enter key on your keyboard to end the paragraph and move down a line.

Figure 4.2

Both the insertion point and the end marker will move down a line.

Step 4.05 Press the Enter key again so that a blank line will be displayed in the document.

To type a single character as upper case simply hold down the Shift key on your keyboard while typing the character.

Step 4.06 Hold down the Shift key and type H.

Step 4.07 Release the shift key and type array to complete the first word of the memo.

Figure 4.3

Entering text
In the next steps you will complete the sentence. Do not worry about any mistakes at this stage. Just continue typing the sentence.

Step 4.08 Press the space bar on your keyboard to insert a space before the next word.

Step 4.09 Type the date for the Christmas party has been set as 14 December. to complete the sentence.

Figure 4.4

Step 4.10 Type the next sentence Please invite all your staff including the security guards. Do not press any enter keys. Word decides when to start on the next line. This is called word-wrap. The screen should look like

Figure 4.5

Step 4.11 Press the Enter key twice, once to complete the paragraph and once to give a blank line. Then type Pete.

Figure 4.6

The document above has 3 paragraphs, the first with “Memo”, the second with “Harry….guards.” and the third with “Pete.”.

Pressing the Enter key terminates a paragraph. A paragraph can hold as many sentences as you want. Do not press enter after each sentence or line, let Word do this for you.

Inserting text
In this exercise you will insert some text into the memo.

Step 4.12 Place the cursor between December and the full stop.

Step 4.13 Type “, 4.00pm “.

Figure 4.7

You should have noticed that when you typed “, 4.00pm”, some of the words from “invite all your staff” moved down to the next line automatically. This, as explained is called word-wrap.

Advice - professional typists put one space after a comma and 2 spaces after a full stop. This is a good standard to use.