LEARNING MICROSOFT WORD 2000
Chapter 1: Documents

5.0 CORRECTING MISTAKES
The two main methods for making changes to text are:

• using the backspace key to delete the character immediately to the left of the insertion point or the delete key to delete the character immediately to the right of the insertion point.
• selecting the text and pressing either the delete or backspace key on your keyboard to remove it.

Deleting a single character
Assume the date was entered incorrectly and is supposed to read 21 December. Follow the steps below to correct it.

Step 5.1 Use the left-hand arrow key on your keyboard to move the insertion point to just after the 14 in the text.

Figure 5.1

The backspace key is usually positioned above the Enter key, and is labelled with a left pointing arrow.

Step 5.2 Press the backspace key on your keyboard twice to delete the number.

Step 5.3 Type 21 to alter the date.

You can see that while this method is appropriate where you are only deleting a small amount of text it would become cumbersome if you were deleting a larger block of text.

Deleting selected text
This time the date has been changed to 29 November.

Step 5.4 Use the mouse to position the mouse pointer before the 21.

Figure 5.2

Step 5.5 Hold the left mouse button down and drag the mouse pointer to the right so that the whole date becomes selected.

Figure 5.3

Step 5.6 If you have not already done so, release the mouse button.

Step 5.7 Press the delete key on your keyboard to delete the text.

Step 5.8 Type 29 November as the correct date.

Using Undo
Word implements a very useful feature known as Undo. Undo allows you to undo the last action you performed if you have made a mistake.

Step 5.9 Double click on the word November to select it.

Figure 5.4

Step 5.10 Type March.

Assume you have now changed your mind and do not want November changed after all.

Step 5.11 Click on the Undo button on the toolbar menu.

Figure 5.5

November will reappear. You are now at the point you were just prior to changing the text.

6.0 PARAGRAPHS AND PAGE BREAKS
Suppose you want to write a second memo to Josie telling her the proposed date of the Christmas party. One way of doing this would be to copy the text you have already typed and change the name to whom it is addressed.

Before you do this it would be appropriate to insert a page break between the two memos.

Step 6.1 Using the mouse position the mouse pointer at the end of the text.

Figure 6.1

Step 6.2 Click with the left mouse button to position the insertion point at the end of the text.

Step 6.3 Press the Enter key to insert another line beneath the text.

Having relocated the insertion point, you are now ready to insert a page break.

Step 6.4 Choose Break from the Insert menu

Figure 6.2

Step 6.5 Click on the OK button to confirm that it is a page break you wish to insert. A dotted line appears across the window indicating that a page break has been inserted.

Figure 6.2

The text following the page break will now begin on a new page.

The insertion point and end marker both now appear on page 2 of the document.