Omega Center

OMEGA CENTER - UPSILON OMEGA FOUNDATION, INC. 3900 Goodfellow, St. Louis, MO 63120 314-385-4100						Contract #
CENTER HALL/ROOM RENTAL CONTRACT
Date of Event:		Time of Event		From			To
(Day time events require vacation of room not later than 6 pm * Night time events require vacation not later than 2 am)
Organization/Individual Renter’s Name:
Contact Person’s Name:
Phone Numbers
(Home)		(Work)		(Cell)			Fax:
Address:		City:		State			Zip
Number of expected guests				Type of event:
Standard Charges	No charge		Foundation Member		Non-Standard Table Setup/Removal $100.00
Hall Rental (660 capacity):  $1,500.00 (additional hours: $300/hour)								$
Banquet room rental (250 capacity): $500 (additional hours $100/hour)								$
Board room rental (125 capacity): $250 (additional hours $50/hour)								$
Club room rental (75 capacity): $125 (additional hours $25/hour)								$
Sales taxes @ 7.16 percent  (Waived only if renter has letter of exemption)								$
Bartenders: $65 each  (Hall 3 bartenders; Banquet room 2 bartenders; Other rooms 1) (If beverages or setups requested – waived if minimum gross sales three times cost of bartenders)								$
Security Officers: $80 each  (Hall & Banquet room 2 officers; Other rooms 1 officer) (At sole discretion of management additional officers may be required based on event)								$
Coat Room Attendants $65 each (Hall 2 attendants; Other rooms 1 attendant) (Seasonal based on weather forecast – waived if cost collected from guests								$
Event Insurance $395 (May be required if renter is uninsured, based on type of event & guests)								$
Damage Security Deposit: (Refundable if no damage to premises and vacated timely) (Hall $500; Banquet Room $250; Board Room $125; Club Room $125)								$
Renter’s/caterer’s use of kitchen facilities ($200 plus $0.75 per person)								$
Renter’s/caterer’s use of serving island only ($200 plus $0.25 per person)								$
Non-standard table setup/removal $100.00								$
Food, beverages, setups or any other products served by the Omega Center shall be sold at market rates as posted
Food sold by center		Set ups sold by center		Food catered by center			Renter use own caterer
(See separate addendum to this agreement as to rules on the sale, purchase, serving or consumption of food, beverages, setups or other products in the Center and other rules which are incorporated and adopted by reference herein this agreement)
Total Charges (including damage security deposit) (Plus any applicable sales taxes)									$
Less rental deposit received upon execution of contract (Minimum 50% of rental charge) (Members & other no charge rentals must post $100 clean up deposit; refundable if room left clean)									$
Balance due									$
Date due:
(Must be paid by date due or event will be canceled; rental deposit shall be retained as liquidated fixed and settled damages if event is cancelled by renter or renter fails to pay balance due under this agreement)
If for any reason it becomes necessary to pursue collection of any charges due under this agreement the renter agrees to pay the costs of collection including attorney’s fees.
Date signed:
Reservation Party Representative’s Signature					Omega Center Representative’s Signature
X					X

 

OMEGA CENTER - UPSILON OMEGA FOUNDATION, INC.

Contract #

RULES FOR USE OF OMEGA CENTER

1.     All damages from willful and malicious neglect on the part of guest of the renter shall be paid by the renter; and it is especially understood and agreed that the Omega Center manager and staff shall have free admission to any and all parts of the Center during the rented event, shall have the right to retake possession of the Center, turn off the lights therein before the expiration of the scheduled time for termination of the event, if they find the renter, its guests or visitors to be in disorder or in breach of the peace.

2.     Event planners may call the Omega Center for an appointment for preparation to be scheduled during regular business hours at no additional cost.

3.     The reservation party has access to spaces within the building only as agreed upon.

4.     The number of your guests may not exceed the capacity of the room under contract.

5.     Omega Center allows the use of decorations and entertainment.  Please do not use any items or materials in the Center that may cause permanent damage to the Center, including taping decorations to walls and furnishings with tape that cannot be removed without damage to the Center.

6.     The reservation party is responsible for removing items that it wishes to retain from the building following the event. Any items not so removed by the time Center’s employee’s clean up the Center shall be deemed abandoned and discarded or disposed of within the discretion of the Center.

7.     Your reservation will include up to 2 hours preparation time, 5 hours event time, and 1 hour vacation time. Tables and chairs will be laid out according to the layout plan we furnish, unless a different layout is requested. There will be an additional setup/removal charge for a non-standard layout of tables and chairs

8.     Please have all materials and furnishings out of the building not later than one hour after the conclusion of your event.  Please make sure you and your contractors work within the scheduled reservation times, including preparation and vacation.  Additional hours are available (if scheduling permits) at the hourly rates set forth on the reverse side.

9.     No food, beverages, setups or other products may be sold or purchased on the premises except by Omega Center staff or under contract or prior agreement with the Omega Center.

10. Food may be served or consumed at your event; however, it can not be sold or purchased on the premises.

11. Alcohol may be served or consumed at your event; however, it can not be sold or purchased on the premises.

12. Products may be given away at your event; however, nothing can be sold except upon prior approval of the Center.

13. A damage security deposit is required with each contract. This deposit will be returned within 15 days after your reservation if contract rules are met and no damage occurs to the building and grounds.

14. Full payment of all amounts due under this agreement must be received no later than the date set on the reverse side of this contract.  If your reservation is cancelled, the rental deposit will not be refunded unless we are able to rent the Center to another party. We are not required to seek an alternate renter, but you may do so at your discretion.  No refund will be made if your reservation is cancelled without a substitute renter.

15. As host you will be responsible for the actions of your guests, independent caterer, florist, etc. Please make sure children are supervised.  The Upsilon Omega Foundation is not responsible for personal injuries to you, your guests, caterer, etc., in conjunction with the use of this facility. The Foundation is also not responsible for any personal property you or your guests bring onto the grounds or in the building constituting the Omega Center. 

16. By executing this agreement on the reverse side, you do hereby accept full responsibility for this event and actions of guests and indemnify the Foundation, its Directors, and employees of any liability for this event or actions of event guests.

17. An Omega Center Representative will be present and available to assist you during the time the building is available for your use from setup to cleanup.  These rules are a part of this contract. Please read them carefully. The deposit check and the check for rental charges are payable to Upsilon Omega Foundation, Inc..  Send checks to Attn: Treasurer, 3900 Goodfellow, St. Louis, MO 63120. If you have any questions, please call the Center Rental Manager at 385-4100.

18.  Special agreements
Date signed:
Reservation Party Representative’s Signature	Omega Center Representative’s Signature
X	X