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First Meeting Agenda Your first meeting with the players' and their parents can be at your first practice, at a specially designated parents' meeting or as some sort of event held by your association. Below is a typical agenda of such a meeting and some recommendations for your success. 1. Introductions. First of all, have a get a 'get to know you' activity. You will need to know the new players names and be able to recognize them, and it is helpful if you know the parents name as well. Gather all the parents and players together, with the players in front of the parents nearest you. Call on a player and have him tell you his/her name LOUDLY, so all the players can hear. Then have all the players shout "HI JOE" at the top of their lungs. Then ask Joe to introduce his parents to you and the other parents and players. This can be a lot of fun especially with younger players. " 2. Coaches Rules. Give the players some ground rules about practice. Tell them where you will have Team Talks, rules about being at practice (be sure the parents can hear), when you will take breaks, what to bring and to wear to practice and how they should behave. After this, let the kids go to some other activity, as the remainder deals with just the parents. 3. Paperwork. Give the parents a team roster if you have all the information. If you don't have uniform numbers for the players, or are unsure of all the phone numbers, then have the parents 'check' your roster for errors. Then distribute them at the next practice. 4. More Paperwork. Give the parents' the season schedule if it is available. You may want to modify the schedule given to you by your association to include: practices, refreshment assignments, photo day, holidays, etc&ldots; Include the location of the field for both games and practices. 5. Even More Paperwork. Have your parents complete a medical release form. This gives you the ability to have a player treated in case of a medical emergency. Not having this could place you in an awkward position should medical attention be required, and also limits your liability in case of injury. Little League Organizations should already have this procedure accomplished. 6. Last of the Paperwork. Give your parents a Parents Information Sheet. This should include general rules of the game, what you intend for the players' to learn and your expectations of attendance. Also include information about what to do in case of inclement weather. 7. Association Requirements. You may have paperwork that needs to be completed by your association, and this is the perfect opportunity to complete this necessary evil. 8. Team Name. Have the parents and players pick the teams' name if this is a new team. 9. Assistants. Recruit 'volunteers' if you are in need of an assistant coach, team manager, team mom or whatever.
excerpt from
[Official Little League Rules & Regulations] [Parents] [Players/Kids]
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