| TLI Club Newsletter
Tips
Club Newsletter
Tips from TLI
At
District 3’s Summer TLI in the Public Relations
session on Saturday, July 8, Chantal McCarthy
(Chantal_frm@yahoo.com) and John Bosler
(john.bosler@asu.edu) presented an overview of
articles to be included in club newsletters.
One
of the facilitators of the session, Lucille
Houston, ATM G, newly appointed Public Relations
Officer for District 3, told the group
that the
newsletter is the responsibility of the Vice
President
Public Relations and is ideally printed once
a month.
This newsletter then becomes a tool to help promote
the club both for current members and for visitors
to
take home. It becomes a “congratulations
for
accomplishments” and it lets the visitors know
about
the club. It takes dedication and
the support of all
members behind the VPPR (Vice President Public
Relations) to make it a success.
How
does the VPPR get all the information? One
Public Relations Vice President passed out an
inquiry
sheet to all members in the club the week after
the
monthly newspaper came out. This
sheet was to be
filled in and handed to the newsletter editor
before
each member went home that night. This
method
eliminated much of the struggle for collecting
the
articles the day before or the week before the
newsletter was to be printed. Still,
everyone had
contributed.
To
see the winning newsletters for 1999-2000 to get
ideas on how to set up your newsletter, check
with
Glen Pike, DTM at glenpike@geocities.com
or our
internet page(
) . Remember we are all
here to learn from , evaluate, and support each
other.
Call the editor in other clubs and tell
them how much
you enjoyed their newspaper. If you’re
having
problems, contact the VP of other clubs
to find out
how they are handling the situation or contact
Lucille
Houston, ATM G at luchouston@prodigy.com or
contact
Mike Herskovits, DTM at Mike.Herskovits@motorola.com.
.
Finally,
once the format of the newsletter is set up,
members know what information is expected.
The more
people are involved in the information put into
the
newsletter, the more it becomes “their newsletter”
and the more solidly attached the members become
to
“their club.”
Some
of the ideas discussed at the workshop worthy
of newsletters are given below. By
comparing these
ideas with other newspapers, brain storming and
pooling your resources, you can have an excellent
newspaper without stressing out one person and
have
fun while doing it.
Accomplishments of members. These include CTM,
ATMs,
DTM, CL and AL besides articles on promotions,
exciting vacations and other events in the members’
lives.
Calendar
Club
and District events, birthdays, and
anniversaries. Be sure to include the date
of your
club’s beginning. President and VPs attend
an Area
Council meeting and will know dates of
adjoining club
contests and adjoining Area contests.
Member Profile
Monthly interview a member.
Club Advertising/Member Advertising Use
this space to
advertise members’ special talents.
Speaking Tips This could include a brief summary
of an
article in the Toastmaster and any other
book or
magazine.
Ask the President Question and Answer
format.
Member/Club Status on the DCP plan. Use this section
to keep everyone aware of who is advancing rapidly.
Definitions CTM, ATM, TLI, DCP and other Toastmaster
jargon ----?
Feed back Fellow toastmasters often make affirming
or
critical comments that are worthy of print.
Officer list Club officers and District
Officers are
listed in this area.
Benefits Toastmasters offers Ask members why they
joined Toastmasters and how they have improved.
Resource list Many members have favorite
books they
have used and several clubs maintain a library
of
materials.
Vocabulary The secretary of the club monitors
a book
in which the weekly word is recorded.
Executive meeting agenda. The secretary
of the club
provides the minutes of the monthly club executive
meeting.
Additional ideas given by Phil Walls Jr.
(phil4030Walls@cs.com) and Deborah Baptisto in
their
presentation on Web site experts included
Member accomplishments
Executive meeting Minutes
Calendar Events
Member Profiles
Upcoming contests
Instructional Aids
Pictures
Recommended Reading
In
summary, the newsletter can become a tool to keep
everyone informed, to support the members, and
to be a
source of information for not only the visitors
but
for current members. It can be used as
flyer for
publicity by being strategically placed in libraries,
the doctor, denist, or on your hairdressers table
.
You can use your own creative powers. Toastmaster
support is there to help us.
Forms
are available at
http://www.toastmasters.org/pdfs/top10.pdf.
Other
contacts in the international office are Suzanne
Frey,
Dept Mgr. for Publications and Public Relations
at
sfrey@toastmasters.org or pubs@toastmaster.org
and
Debbie Horn, Dept. Mgr for Education and Club
Administration at educ@toastmasters.org.
|
District
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