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Sec. 1.1 - This organization shall be known as the HAWAII COUNCIL OF ENGINEERING SOCIETIES (HCES).
Sec. 2.1 - The purpose of the Council shall be the accomplishment of the following objectives for the member engineering societies:
Sec. 3.1 - This Council shall be composed of one Representative or Alternate from each of the member societies within the State of Hawaii, and a Representative of the College of Engineering, University of Hawaii.
Sec. 3.2 - Representatives shall be empowered to speak authoritatively for their society. However, their actions are not binding on their member society. They should participate regularly in the board meetings of their society in order to insure a maximum interchange of information between the Council and the individual’s society.
Sec. 3.3 - Each society shall be represented by a Representative or Alternate, preferably with terms of appointment to run for two consecutive years and said terms to be arranged so as to have one new and one retiring Representative each year. Each member engineering society shall notify the Council of such appointments within 30 days after said appointments.
Sec. 3.4 - Each member engineering society shall have but one vote. Each society shall establish a procedure by which its Representative will decide on the casting of its vote.
Sec. 3.5 - The Council may invite ad hoc participation by other organizations or individuals.
Sec. 3.6 - This Council shall be the sole judge in determining the eligibility of an engineering society for membership and shall be judged by its demonstrated support and identification with the objectives stated in Section 2.1.
Sec. 4.1 - In consonance with its mission of preparing and presenting NATIONAL ENGINEERS WEEK activities and related year-round activities, the Council shall submit each year in February to the member societies a proposed budget for the calendar year beginning the first day of March and recommendations for assessments from each society. A report reviewing the calendar year’s activities shall be attached to the proposed budget. The budget and report shall be the responsibility of the Treasurer.
Sec. 4.2 - The Council shall determine the assessment due from each society for receiving the WILIKI-O-HAWAII. The Council may request optional assessments from member societies.
Sec. 4.3 - The Treasurer shall not serve for two full consecutive terms. The incoming Treasurer shall be responsible for the annual audit of the financial statements presented by the previous Treasurer.
Sec. 4.4 - In the event of dissolution of the Council, any funds or assets remaining after payment of legal obligations shall be apportioned back to the member engineering societies according to the proportion of contributions by the societies for the most recent period. In no event shall any wages, salaries, or honorariums be paid to the members of the Council.
Sec. 5.1 - The officers of this Council shall consist of a Chairman, Vice Chairman, Secretary, and Treasurer elected by the Representatives. It is recommended that not more than one officer representing the same society be elected.
Sec. 5.2 - The officers shall serve for one year commencing on the first day of March and ending on the last day of February of the following year.
Sec. 5.3 - The slate of new officers shall be determined prior to the December meeting and a sample ballot passed out to all member engineering societies at that meeting. The slate of officers and the sample ballot shall be the responsibility of the outgoing Chairman.
Sec. 5.4 - The closing of nominations and the election of new officers shall be held during the January meeting. The election shall be by written ballot, with the candidates receiving the plurality of votes for each office being elected.
Sec. 5.5 - Any nominee for Chairman shall have served as a Representative on the Council for a minimum term of one year.
Sec. 5.6 - In the case of the disability of any officer of the Council, or unfulfilled performance of the duties of the office, the Council shall have power to declare the office vacant by a two-thirds vote taken at a duly constituted meeting of the Council. A vacancy in the office of Chairman shall be filled by the Vice Chairman, and a vacancy in the office of Vice Chairman shall be filled by the Secretary. Other vacancies shall be filled for the unexpired term by appointment by the Council.
Sec. 6.1 - Regular business meetings shall be held once each month throughout the year at a date and place determined by the Council. In the absence of any business to be transacted, the meeting may be cancelled.
Sec. 6.2 - Special meetings may be called at the direction of the Chairman, or Vice Chairman, or two-thirds of the Council.
Sec. 6.3 - A quorum shall consist of a majority of the representatives from the member engineering societies.
Sec. 7.1 - Special committees shall be appointed by the Chairman as required.
Sec. 8.1 - All member engineering societies shall be provided adequate notice of any proposed amendment to the Constitution to permit action by the society prior to voting. Passage of the amendment shall require approval by at least two-thirds of the member engineering societies.
Sec. 9.1 - This Constitution and/or any subsequent amendments thereto shall not be made or interpreted to conflict with existing regulations governing any member society.
Sec. 10.1 - Roberts Rules of Order shall be the criterion for conducting all meetings.
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