d3tm e-news
Leadership in Action - March, 2000 
Mentoring - 
Preparing others to maximize their abilities

Paul Knutson, ATM-B/CL
Presentation Overhead Slides included

          I originally wrote the following comments on mentoring for my first presentation of the Successful Club Series Mentoring.  The comments came from over twenty years of supervisory experience in what might be called a "hard core" technical field (metrology). 

          Most of my experience was actually in supervising supervisors (up to 5 levels deep).  As you might guess, I spent more that than a bit of time on training and motivating people.  Along the way I had to learn to evaluate people's supervisory and training ability and develop their abilities to the maximum extent possible.

          The Mentoring Notes (available as a handout) below is a distillation of my either having made or observed just about every possible type of mistake that you can make in preparing people for more responsibility. 

          The Toastmaster specific comments on mentoring came from being an area governor twice and holding or fulfilling just about every club office.


Paul Knutson
is a member
of Camelback TM.
He has served as an
Area Governor twice
and sponsored
two clubs.
Paul is the 1998
Youth Leadership
Award recipient.

    Mentoring Notes
    Paul Knutson, DTM
    Not all mentor/mentee relationships work.  
    Sometimes there is a conflict
            personality
            schedules
            viewpoints
    Needs to be broken off anytime either party wants to, regardless of reason
    The mentor always has to be positive
    The mentor needs to feel the mentee can do it.  The mentee may need to:
            practice
            research knowledge
    Not everyone can be a mentor
    Cross sex mentoring is particularly prone toward 
    misunderstandings 
    miscommunication (report vs. rapport talking, etc.)
            problems due to gender specific viewpoints
            problems with real or perceived sexual connotations or harassment
    
    The major onus is on the mentee, not the mentor
            The mentee is the one getting the major benefit
                    It for mentees’ improvement, not the mentor’s
            Mentee needs to initiate most of the contact
            The mentor helps the mentee, the mentor doesn’t do it for them
    
    The mentor works with the mentee to
            help them form their ideas
                    you can use brainstorming techniques
            develop and improve their ideas
                    The mentee is never wrong, their ideas are just not fully formed
    
    The mentor never claims their mentees’ success. 
    It saves embarrassment for both, but it should embarrass the mentor more
    
    The mentor should be a volunteer
    
    The mentor should never claim knowledge or expertise they don’t have
            It makes you look bad if you’re wrong
            It could cause the mentee trouble if they act on your bad information
            There is nothing wrong with saying:  "I don’t know"
                    The next phrase should be:  "But let us find out"
    New Toastmaster club members should be assigned a mentor
            New Toastmaster packets have a mentor request for in them
            Ensure that the new member know who their mentor is
            Have the mentor initiate the first contact
            The mentor needs to evaluate the mentee
                    Some people need more help than others
                    Some people may no want a mentor
                    It’s even possible that the new member know more than the mentor        
    The VPE needs to monitor the relationship
            Sometimes there is no "click"
            Sometimes there is open conflict
            It’s not necessarily a long term relationship
                    Mentee may need help for only the first few speeches
                    The mentee can become better than the mentor
    
    Long time members may also benefit from having a mentor.
    It may help they develop new skills or give them the courage to "get out of 
    their comfort zone."  But use only upon request, and then with caution
    
    Benefits for the mentor
            Exposure to new ideas
            Exposure to different people
            New knowledge
            Possible development of new skills
            It can be a lot of fun
            It can help "get out of a rut"
            Increase your "comfort zone" 
            Refresh skills that you haven’t used for a while
            It is possible for the mentor to learn more than the mentee
    
    The mentor/mentee relationships can go as far as they  mutually agree.  
    A lot of the relationships lead into solid friendships.
    
    Remember, the idea of a club mentor program is to develop better Toastmasters faster.  
    It also may help in getting new members and keeping old members
    
    
Presentation Overhead Slides


      .


Prepared by Glenn Pike, DTM. District 3 Public Relations Committee, Hal Key, DTM, PRO Chairman © 2000, District 3, Toastmasters International
Newsletter/Internet advisory group: Steve Broe, DTM, George Self, ATM-B/CL, Richard Moore, ATM.
Newsletter/Internet advisory group: Steve Broe, DTM, George Self, ATM-B/CL, Richard Moore, ATM.

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